Sales & Marketing Coordinator

Luxury Residential Development | West Palm Beach, Florida Full-Time Position Responsibilities

We are seeking a highly organized, polished, and proactive Sales & Marketing Coordinator to support the sales and marketing operations of a luxury residential development in West Palm Beach.

This is a hands-on, full-time position requiring real estate knowledge and experience along with exceptional organizational, communication, and technology skills. The ideal candidate thrives in a fast-paced, high-end sales environment, takes initiative, pays close attention to detail, and understands the level of service expected when working with luxury clientele and top real estate professionals.

The Sales & Marketing Coordinator will provide operational support across both the sales and marketing functions—managing CRM data entry and reporting, producing and maintaining sales collateral and marketing materials, coordinating events and campaigns, and maintaining the administrative infrastructure that allows salespeople to sell and marketers to market.

• Manage incoming inquiries and ensure leads are promptly and accurately distributed to the appropriate sales team member.
• Maintain accurate prospect, broker, buyer, and sales activity information within the CRM.
• Perform ongoing CRM data entry, database management, follow-up tracking, and reporting.
• Prepare Excel and Google Sheets reports, sales activity reports, inventory updates, prospect lists, and other sales tracking documents.
• Assist the sales team with contracts, presentations, appointments, broker outreach, follow-up initiatives, and day-to-day administrative needs.
• Maintain current inventory, pricing, availability, floor plans, and other sales materials.
• Answer incoming telephone calls professionally and assist with general inquiries.
• Assist with the daily setup, organization, and presentation of the sales gallery/sales center.
• Ensure the sales environment remains organized, fully stocked, polished, and presentation-ready at all times.
• Greet buyers, brokers, VIP guests, and other visitors in a professional and welcoming manner.
• Coordinate appointments and assist the sales team in preparing for presentations and client visits.
• Order and maintain office, hospitality, marketing, and sales center supplies.
• Coordinate with vendors and other partners as needed to support daily operations.

• Assist with the planning and execution of broker events, client events, presentations, open houses, VIP experiences, and other sales and marketing initiatives.
• Coordinate invitations, guest lists, RSVPs, event materials, vendors, catering, signage, and event-day logistics.
• Assist in producing and updating sales collateral, presentations, brochures, digital materials, email campaigns, and other marketing assets.
• Maintain organized digital and physical libraries of approved marketing materials.
• Support marketing campaigns, broker outreach initiatives, special promotions, and project events.
• Coordinate with outside marketing, advertising, public relations, and creative vendors when necessary.

We are seeking a highly organized, polished, and proactive Sales & Marketing Coordinator to support the sales and marketing operations of a luxury residential development in West Palm Beach.

This is a hands-on, full-time position requiring real estate knowledge and experience along with exceptional organizational, communication, and technology skills. The ideal candidate thrives in a fast-paced, high-end sales environment, takes initiative, pays close attention to detail, and understands the level of service expected when working with luxury clientele and top real estate…