Accounting Assistant

Description

Health Affiliates Maine has an opening for an Accounting Assistant to join their team. This is a full‑time, hourly (non‑exempt), role.

• Prior experience using Quick Books or other accounting software.
• Basic accounting knowledge and experience required.
• Detail oriented and willing to reconcile all work in Quick Books provider payments.
• Prior experience using Microsoft Office products including Outlook, Excel, and SharePoint. Basic Excel functions required.
• Ability to communicate clearly and effectively both verbally and in writing with staff, leadership team, banks, third‑party vendors, and providers.
• Knowledge of business English, grammatical construction, spelling, punctuation and vocabulary, and the ability to type accurately.
• Working knowledge of modern office procedures, practices and equipment, including the use of computers.
• Ability to learn and implement office procedures related to program policies and to assist in training others.
• Ability to work independently, handle multiple tasks and meet deadlines with a high degree of accuracy.
• Prior experience with Electronic Health Record systems a plus, not required.

• Promote a positive agency image for staff and the community.
• Volunteer to assist with projects interdepartmentally.
• Maintain a working knowledge of administrative procedures and reporting to ensure smooth office operation in the absence of the Management Team.
• Participate in staff development activities.

• Enter ACH payments into Quick Books daily.
• Assist with weekly provider payment process for Maine Care and Commercial claims billing reimbursement.
• Process bank deposit exceptions daily and upload check files into positive pay weekly.
• Process health insurance credit card payments with online processing platform.
• Record health insurance deposits into Quick Books and scan checks into the bank.
• Assist supervisor with accounts payable process.
• Reconcile credit card statements and enter credit card invoices into Quick Books.
• Update vendor W9 tax forms in Quick Books and Tax 1099 in preparation for annual 1099 distribution to vendors.
• Assist billing team in resolving commercial payment issues.
• Process unclaimed property reports.
• Perform additional duties as assigned by the Accounting Supervisor or Leadership team.

We recognize that our success depends on our talented and dedicated workforce. We strive to offer a comprehensive benefits package designed to support your well‑being and promote a healthy work‑life balance.

• Generous earned time off, with increased accruals at each milestone year.
• Flexible scheduling options, including flextime and condensed workweeks.
• Up to 12.5 paid holidays annually.
• Financial programs such as Dependent Care Flexible Spending Accounts (FSA), 401(k) plans, and access to financial advising.
• Health and wellness benefits, including multiple medical plan options, and employer‑paid life and disability insurance.
• Flexible work location options, which may include remote, hybrid, or in office.
• Specific benefits and eligibility will depend on the position and employment status and may not apply to this specific role.

• High School Education or equivalent required.
• Associate’s/Bachelor’s degree preferred.