Accounts Payable Specialist

Overview

We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this vital role, you will manage the company’s accounts payable processes, ensuring timely and accurate payment of invoices while maintaining compliance with financial policies and procedures. Your expertise will support smooth financial operations, uphold data integrity, and contribute to the overall health of our organization’s financial management.

This position offers an exciting opportunity to work with advanced accounting software and collaborate across departments to optimize our accounts payable functions. This is a contractor position.

• Process and review vendor invoices, expense reports, and purchase orders with precision and efficiency
• Ensure all payments are made accurately and on time, adhering to company policies and deadlines
• Reconcile accounts payable transactions regularly, identifying discrepancies and resolving issues promptly
• Maintain detailed records of all transactions, supporting documentation, and audit trails in compliance with SOX (Sarbanes-Oxley Act) controls
• Collaborate with procurement, finance, human resources, and external vendors to resolve invoice discrepancies or payment issues
• Prepare journal entries for accruals, adjustments, and month-end closing activities in accordance with GAAP (Generally Accepted Accounting Principles)
• Assist with month-end and year-end closing processes, including account reconciliations and financial analysis using accounting software such as Workday, SAP, or Oracle Financials
• Support internal controls related to accounts payable processes to ensure compliance with SOX requirements
• Utilize various financial systems like SAP and Microsoft Office
• Contribute to process improvements by recommending efficiencies in invoice processing and payment workflows

• Proven experience in accounts payable functions within a corporate or public accounting environment
• Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, general ledger accounting, and account reconciliation
• Familiarity with financial software such as SAP or equivalent ERP systems
• Knowledge of GAAP standards and SOX compliance procedures for internal controls
• Experience with payroll management systems like ADP or Kronos; benefits administration knowledge is advantageous
• Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail
• Ability to analyze financial data critically and perform account reconciliation efficiently
• Strong organizational skills coupled with the ability to prioritize tasks in a fast-paced environment
• Effective communication skills for collaborating across departments and resolving vendor inquiries confidently

• This is a contractor position with standard working AM hours.

Join us as an Accounts Payable Specialist where your expertise will directly impact our financial integrity. We value energetic professionals who thrive on accuracy and efficiency while supporting our mission of operational excellence. If you’re passionate about accounting and possess a solid foundation in GAAP principles along with experience in public accounting or governmental accounting environments, we want to hear from you.