Accounting Specialist

Summary of Position

Responsible for the performance of a variety of duties relating to financial and business services. Primary responsibilities include the processing of accounts payable, and cross functional support of accounts receivable, payroll with oversight, general accounting, and reporting. Jobs will not be limited to primary responsibility.

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards;
  Management System (TS16949), Environmental ISO  and Health and Safety ISO  policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

• Review all invoices for appropriate documentation and approvals prior to processing payment
• Process paper check payments, and follow the approval process
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files
• Assists in monthly closings
• Review monthly account payable by each vendor. Communicate with teams for account payable processing. Apply for accrual entry, if required. Prepares analysis of accounts, as required
• Conduct daily bank reconciliation
• IRS reporting and compliance, such as 1099 & 1042
• Tax and property filing (monthly use tax, yearly property tax)
• Review of payroll documents and report to manager
• Reconcile accounts and statements
• Manage corporate credit card and transaction monitoring
• Create reports and analysis, as needed or required
• Identifying and correcting any errors that occur due to data entry

Reports to Finance and Accounting Manager

• 401(k)
• Health Insurance
• Life Insurance
• Supplemental Insurance
• Dental Insurance
• Vision Insurance
• Paid time off

• Confidentiality:
  Adheres to the upmost confidentiality; particularly about handling employment/personal information. Works with the team to ensure that all information from within the department is kept private.
• Multitasking:
  Must possess the ability to change from one task to another in quick manner based on company needs
• Communication:
  Works to ensure respectful, timely, accurate, and appropriate communication across all levels of the organization.
• Initiative:
  Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
• Engagement:
  Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models' adaptability. Use collaboration and influence skills to achieve successful outcomes.
• Leads by Example:
  Sets a good example for peers to follow.
• Integrity:
  Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
• Customer Service Orientation:
  Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
• Organizational and Self Discipline:
  Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
• Analytical Skills / Problem Solving:
  Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes parts of problems. Make systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
• Flexibility / Adaptability:
  Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accept changes in organization or job requirements.
• Works Safely:
  Strives for an accident‑free workplace. Keeps safety at the “heart” of…