Leave Administrator

The Benefits & Leave Administrator is responsible for the day-to-day administration of employee benefits programs, corporate insurance coverage, and leave of absence processes. This role ensures compliance with all applicable federal, state, and company policies while delivering accurate, timely, and employee-focused support. The position serves as a key liaison between employees, management, insurance companies, brokers, and third-party administrators.

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards;
  Management System (TS16949), Environmental ISO  and Health and Safety ISO  policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

• Adhere to all safety policies and procedures
• Comply with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plans
• Serve as the primary point of contact for employee benefit inquiries and issue resolution
• Coordinate and manage open enrollment processes, including system updates and employee communications
• Ensure accurate benefit deductions, enrollments, and eligibility tracking in HRIS (e.g., ADP Workforce Now)
• Maintain compliance with ERISA, ACA, DOL, and COBRA regulations
• Assist with audits, reporting (e.g., 1095-C), and plan documentation (SPD updates)
• Administer and manage corporate insurance programs and claims, including general liability, worker’s compensation, and other business insurance policies
• Coordinate and analyze policy renewals, coverage options and support cost‑containment strategies
• Administer all leave programs including FMLA, ADA accommodations, personal leave, and state‑specific leave laws
• Partner with third‑party leave administrators; ensure proper coordination and documentation
• Provide guidance to employees on leave processes, eligibility, and responsibilities
• Track and monitor leave usage, return‑to‑work dates, and required certifications
• Engage in the ADA interactive process in coordination with HR leadership
• Collaborate with HR team and department management to determine and implement reasonable accommodation.
• Ensure accurate, compliant, and timely documentation practices
• Ensure adherence to federal and state regulations, company policies, and internal controls
• Support internal and external audits related to benefits and leave programs
• Identify process gaps and recommend improvements to increase efficiency and compliance
• Provide clear, professional, and compliant communication to employees regarding benefits and leave
• Conduct benefits orientations, training, communication as needed or assigned
• Develop employee‑facing materials, guides, and FAQs
• Escalate complex issues to HR leadership as appropriate
• Process and reconcile all benefits and insurance‑related invoices in a timely and accurate manner
• Partner with payroll and finance to ensure proper deductions, vendor payments, general ledger, and budget alignment
• Assist in annual budget planning

Reports to Human Resource Manager

• Confidentiality
  :
  Adheres to the upmost confidentiality; particularly regarding handling employment/personal information. Works with the team to ensure that all information from within the department is kept private.
• Multitasking
  :
  Must possess the ability to change from one task to another in quick manner based on company needs
• Communication: Works to ensure respectful, timely, accurate and appropriate communication across all levels of the organization.
• Initiative
  :
  Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
• Engagement
  :
  Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through…