Assistant AD, Business Office, Senior Accountant

Assistant AD, Business Office, Senior Accountant

Full Time West Point, NY, US

18 days ago Requisition

The Assistant Athletics Director, Business Office will have direct oversight over the day‑to‑day finance and accounting functions of Army West Point Athletic Association Inc ("AWPAA"). This individual will have an active role in financial reporting & analysis, budgeting, audits, accounts payable, credit card reconciliations and staff supervision. This individual’s contributions will impact AWPAA’s and the United States Military Academy’s ("USMA") required compliance with the National Collegiate Athletic Association ("NCAA"), Cooperative Agreement, and lending institution’s covenants.

There is a high level of job complexity as this position requires a strong understanding of U.S. general accepted accounting principles ("GAAP") accounting to generate the necessary financial reports to institutional and external stakeholders. For example, the annual NCAA report satisfies USMA’s financial reporting requirement as a Division I athletic department. The issuing of annual financial statements and single audits will keep the organization in good standing with its lending institution and federal grant, respectively.

The Assistant Athletics Director is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual and generate financial statements in accordance with generally accepted accounting principles in the United States. This is imperative to ensure the accurate and timely recording of financial transactions and to properly present financial statements to internal and external stakeholders.

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to:
Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

• Generate monthly, quarterly, and annual financial reports.
• Prepare and distribute multiple types of financial reports in a timely manner.
• Customize reports based on the audience, including:
  • Sport‑specific or department‑specific reports
  • Executive Staff reports
  • NCAA reports
  • Full financial statements for the bank and Board of Directors
• Perform financial analysis to monitor spending trends by expense category.
• Ensure accuracy and attention to detail in all reporting processes.

• Complete monthly financial close processes to ensure accurate and timely transaction posting.
• Prepare monthly journal entries, including:
  • Credit card uploads
  • Payroll uploads
• Prepare sub‑ledgers and supporting schedules.
• Perform bank reconciliations.
• Complete monthly financial checklist tasks systematically and accurately.

• Enter vendor invoices into the cloud‑based accounting system, Business Central (BC).
• Code invoices using appropriate department and funding codes.
• Utilize BC configuration packages for complex uploads involving multiple accounts and funding codes.
• Upload and maintain supporting documentation for all invoices in BC.
• Collect Form W‑9s from vendors.
• Create and update vendor profiles in BC, including:
  • 1099 status
  • ACH payment details
  • Other vendor information

• Monitor monthly credit card reconciliation submissions from cardholders.
• Assist employees with timely and accurate statement settlements.
• Complete final reconciliations for terminated or departing employees.

• Process outgoing vendor payments and employee reimbursements.
• Issue payments via check or ACH.
• Ensure all payments include proper supporting documentation.
• Maintain physical or electronic records to verify payment validity.

• Assist with annual financial statements and single audits.
• Balance audit responsibilities alongside daily operational duties.
• Assist with the annual budget process alongside head coaches and department heads.
• Prepare and settle summer camp and clinic profitability reports by sport.

Supervision over Accounts Receivable and…