Director, Business Office, Accountant

Director, Business Office

The Director, Business Office will be critical in recording accounting transactions for the Army West Point Athletic Association Inc. ("AWPAA") Business Office. Working closely with the Assistant Athletics Director, Business Office and Chief Financial Officer, the position will primarily focus on accounts payable, purchase orders, cash & travel advances, month end close, audits, United States Military Academy ("USMA") and related party transactions and vendor payment processing.

This position will also assist with account receivables, cash receipts, and daily bank activity reconciliations. This position requires a working knowledge of U.S. generally accepted accounting principles, attention to detail, sensitivity to tight deadlines and the ability to multi-task.

The responsibilities of this position are integral to the success of the AWPAA Business Office. The Director, Business Office's duties directly impact the timeliness and accuracy of processing purchasing requests, vendor payments, coaches and staff reimbursements, internal reconciliations and recording of related party transactions. This position has a high level of impact, as the accuracy of data input into Business Central dictates the ability of the Business Office to complete monthly, quarterly, and annual reports, which are reported to the AWPAA Board of Directors Audit Committee.

The employee's primary duties involve exercising discretion and independent judgment in processing financial records, preparing reports, and making decisions related to accounting entries that impact the financial health of the organization. The position is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual. It is important that this position maintains a high level of procedural and fiscal integrity.

Success in this position will be evaluated by the Supervisor on the employee's performance in a variety of areas, including but not limited to:
Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results. Other factors include timely processing of accounts payable and accounts receivable and meeting financial period close deadlines with strict attention to detail.

60% Management of Ramp for Purchase Orders, Accounts Payable, Reimbursements, Corporate Cards Processing

• Ramp system administrator for payment processing, POs, corporate card setup and spending, training, and syncing to the general ledger (Business Central).
• Review accuracy of accounts used.
• Ensure timely and accurate payment of vendors.
• Create purchase orders.

20% Accounts Receivable Management/ Customer Profile Management

• Collect necessary forms for new customers (e.g., ACH details, address changes).
• Create and update customer profiles.
• Bank and daily account reconciliations.

10% Month End, Annual Financial Close, Audit

• Month-End Close Functions
• Ensure timely and accurate posting of financial transactions before generating reports.
• Perform a variety of month-end tasks, including but not limited to:
• Monthly journal entries (e.g., insurance and payroll uploads).
• Preparation of sub-ledgers.
• Completion of month-end close checklist tasks.
• Assist with Annual Financial Statements and Single Audit
• Provide support during the preparation of annual financial statements and the single audit. This process typically occurs between September and December and requires several days of focused effort.
• Support NCAA Financial Report Completion:
• Assist in the preparation and completion of the NCAA Financial Report.

10% Other Duties as Assigned

• Summer Camp and hospitality fees, Power BI, procurement support for Army Athletic Association ("AAA").

Supervisory Responsibilities

N/A

Work Conditions & Physical Requirements

Perform duties in a fast-paced, ever-changing work environment.

• Must be able to remain in a stationary position for 50% of the time.
• Occasionally moves boxes weighing up to up to 30 lbs.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer, printer, and phone.
• The person in this position…