Accounting Clerk

At this time we do not have any available openings in our Accounting Department.

Our accounting department consists of two accounting clerks. One is an Accounts Receivable Clerk and the other is an Accounts Payable Clerk. Both positions work together as a team to accomplish the various accounting needs of the company. The accounting clerks report directly to our company President.

The AR Accounting Clerk is responsible for managing the accounting work that helps with customer service and income generation.

• Generate recurring monthly revenue invoices
• Recruit customers for enrollment in Auto Pay
• Send statements and payment reminders to customers to minimize past due AR balance.
• Maintain customer records and contracts
• Perform periodic audits of monitoring account billing
• Prepare and deliver daily bank deposits
• Respond to requests for W-9’s and COI’s
• Cross train and assist in AP when necessary
• Perform other clerical and administrative assistant duties including various errands
• Being a small company, other tasks may be assigned as required.

The AP Accounting Clerk is responsible for managing accounting work that helps in managing vendors and paying expenses.

• Weekly payroll performed “in house” for 15 to 20 employees
• Enter vendor bills for expenses into Quick Books (Vendor bills for inventory items entered by a different staff member)
• Make recommendations for weekly check runs
• Perform reconciliations for bank accounts and credit cards
• Ensure various taxes are paid and filed when necessary including payroll, sales, property, and other misc. taxes.
• Manage various insurance renewals and policy changes
• Manage employee benefit programs
• Process new vendor credit applications and ensure W-9 and certificates of insurance (if applicable) on file before making any payments.
• Perform onboarding tasks for new hires and process employee separations.
• Eventually cross train and assist in AR when necessary
• Perform other clerical and administrative assistant duties including various errands
• Being a small company, other tasks may be assigned as required.

Both positions are part time and the amount of hours will vary upon the qualification of the candidates and the current needs of the company. Typically 15 to 20 hours for AR and 28 to 35 hours per week for AP is normal. The schedule has flexibility as to when that workload is completed during our regular business hours of Monday through Friday, 8:00am to 5:00pm.

• Previous experience in a comparable position
• Experience using Quick Books
• An extremely high attention to detail
• A competency to multi-task and prioritize duties
• Ability to think and work independently and efficiently
• Ability to recognize anomalies and then investigate the cause and solution to such issues.
• Ability to pass state mandated security background checks
• Computer use proficiency and typing skills. (Must be competent using Microsoft Office products)
• A driver’s license and reliable vehicle for errands
• Being a Public Notary is a bonus (but not required)
• High school diploma or equivalent

• Hourly rate will vary based on the accounting clerks’ qualifications and experience. Please send your requested rate with your resume and cover letter.
• Annual vacation paid time off is available based on tenure at company.
• 40 hours per year of sick paid time off is accrued in accordance with MA law.
• We offer Aflac products and dental insurance at employees’ expense.
• Being a part time position, participation in our health insurance program is not included.
• The candidate hired will be a W-2 employee, not a 1099 contractor.