Accounts Payable Specialist

Lower Pioneer Valley Educational Collaborative Lower Pioneer Valley Educational Collaborative
- West Springfield, Massachusetts Open in Google Maps

Lower Pioneer Valley Educational Collaborative Lower Pioneer Valley Educational Collaborative
- West Springfield, Massachusetts Open in Google Maps

Job : 5876463

Final date to receive applications: Posted until filled

Posted: Aug 07, 2026 12:00 AM (UTC)

Starting Date: Immediately

SUMMARY OF POSITION:
The Accounts Payable Specialist is responsible for accurately processing, recording, and maintaining all financial transactions related to accounts payable for the Lower Pioneer Valley Educational Collaborative. This role supports district-wide fiscal operations by ensuring timely payments, maintaining compliance with internal and external financial procedures, and serving as the point of contact for vendors and staff regarding payables.

POSITION OVERVIEW:

• Facilitates accounts payable through warrant preparation, etc., for the LPVEC, i.e., purchase orders and invoices.
• Codes, inputs, balances, and posts invoices and reimbursements into the financial software system.
• Ensures compliance with IRS and procurement guidelines and regulations.
• Tracks and records capital assets per policies and guidelines.
• Compiles information/data for auditors for the annual external audit.
• Resolve invoice/vendor issues.
• Perform high levels of customer service to ensure open communication with staff and vendors
• Processing and distribution of accounts payable reports.
• File and maintain financial accounts payable files.
• Monitors vendor purchasing cards. Log purchasing cards in and out for tracking purposes.
• Prepares and distributes annual 1099 and 1096 forms, as well as electronic files.
• Assists with departmental workload overflow.
• Performs any additional general office duties as determined by the Director of Finance
• Display the highest ethical and professional behavior in working with vendors, school personnel, co-workers, and members of the community.
• Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
• Maintain confidentiality of records and information gained, as part of exercising professional duties, about children, their families, and other employees.
• Orders checks, 1099 forms, and supplies required for this position.
• Serves as backup for the Accounts Receivable Specialist position.
• Attends work regularly and punctually.
• Attends staff meetings.
• Perform other related duties as assigned by the supervisor and/or the director to ensure the efficient & effective functioning of the department.

Position Type: Full-time

Salary: $52,327 to $72,141 Per Year

Job Categories:

Administration >
Business/Finance

• QUALIFICATIONS:
  • Ability to work additional hours due to workload demands on occasion. Attendance at work is a requirement of this position; the immediate supervisor must approve any and all absences
  • Must be computer literate, including word processing, spreadsheets, and the ability to use email. Must be proficient in Microsoft Office Suits, Google Docs, and other job-related programs. Tyler Technologies ERP experience preferred.
  • Must be proficient in organizational skills, good attention to detail, and accurate proofreading skills.
  • Must be reliable, dependable, punctual, extremely trustworthy, and confidential.
  • Must be a tenacious and patient individual willing to perform laborious and repetitive tasks.
  • Ability to complete various forms and records, including time sheets and purchase orders.
  • Must be self-reliant and dependable.
  • Such alternatives to the above as the Board may find appropriate and acceptable.
  • A minimum of an associates degree is required; a degree in Business or Accounting is preferred.
  • Minimum of 4-years of experience working in the accounts payable field.
  • Must be able to learn accounting software systems.
  • Excellent organizational skills, attention to detail, and follow – through. Ability to maintain meticulous records.
• At least 4 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required