Receptionist, Administrative​/Clerical

Receptionist – Part-Time (15–20 hours/week)

Direct Hire – Onsite in West Springfield

Pay Rate: $22–$24/hour

A professional services firm is seeking a reliable, detail-oriented Part-time Receptionist to support daily office operations and provide excellent client service. This role is ideal for someone who enjoys multitasking, working with technology, and taking an active role in assisting clients with their needs.

This position is responsible for scheduling partners’ meetings, entering money received into Quick Books, assisting with entering invoices in Quick Books, creating, sending and tracking engagement letters, scanning tax docs, and other tasks as needed.

• Answer and direct incoming phone calls professionally
• Greet clients and visitors
• Assist clients with basic requests and help them obtain needed information
• Prepare and organize client intake forms and documents
• Open and distribute mail to appropriate staff
• Scan, save, and file documents to the firm’s network
• Schedule meetings for principals
• Prepare letters and basic correspondence
• Assist with Quick Books tasks, including accounts receivable and banking support

• Strong multitasking and prioritization skills
• Comfortable taking direction from multiple team members
• Excellent attention to detail
• Proficient with technology, including document-sharing and electronic signature platforms
• Willingness to learn firm processes and grow into a client-support role
• Prior office, receptionist, or professional services experience preferred

This Part-time Receptionist role offers a great opportunity to build valuable experience in a professional services environment while taking ownership of meaningful client support work.