Office Specialist

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Individual will help maintain various aspects of the Office of Undergraduate Research (OUR) and serve on the editorial board for ERGO, Weber State University’s Undergraduate Research Journal.

Office responsibilities include tracking student grant spending while ensuring that students and faculty follow university policies and procedures; assisting students in booking travel arrangements; managing the OUR website; managing office and director’s P‑cards; organizing files; assisting in OUR special events; communicating undergraduate research requirements and policies to students and faculty; and assisting students and faculty in various aspects of their student grant spending process.

Other duties or tasks may be assigned on an as‑needed basis.

As an editor for ERGO, the individual will be responsible for processing article submissions, assigning reviewers, and assisting with editing and formatting for article publication.

Secretarial and/or clerical experience and experience using PC applications and software required.

Ability to conduct day‑to‑day office management including but not limited to budget reconciliation, accounting, excellent record management, phone and email skills, office supply ordering, etc.

Ability to work with students and faculty in a professional manner and follow university procedures and policies while maintaining confidentiality of student information.

Seeking applicants with strong writing and editorial skills, who are proficient in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, Group Wise, Adobe Indesign, etc.). Excellent organizational skills, ability to multitask; excellent interpersonal, oral and written communication skills; ability to collaborate and establish effective working relationships with faculty, staff, and administration; ability to meet deadlines and work accurately despite interruptions.

Conduct office affairs in a professional manner while working with minimal supervision.

To apply, complete the online application and attach a resume, cover letter and the names and contact information for three references.

If you are hired, please keep in mind that you will need to complete the appropriate payroll and HR documents prior to beginning work.

The screening of applicants will begin immediately and will remain open until filled.

Standing, particularly for sustained periods of time; moving about to accomplish tasks, particularly for long distances or moving from one work site to another; using upper extremities to press against something with steady force in order to thrust forward, downward or outward; using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion; lifting, raising objects from a lower to a higher position or moving objects horizontally from position-to-position (this factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles);

operating, activating, using, preparing, inspecting, placing, detecting, or positioning; expressing or exchanging ideas; those activities in which they must convey detailed or important instructions to other workers accurately or quickly; ability to receive detailed information with or without assistance.

Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects.

Use of arm and/or leg controls exerting…