AdministratIve Associate

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

We are looking for a talented Administrative Associate to join our Distribution business in (WEst Valley City, UT).

Will make an impact in the following ways:

• Performdailycashreconciliationsandsupportaccuratefinancialreportingactivities
• Processvendorinvoicesandpaymentrequeststhroughapprovedpurchasingandaccountingsystems
• Serveastheprimarypointofcontactforcustomers,visitors,andincomingphoneinquiries
• Coordinatebranchmeetings,employeeengagementactivities,community events,andrecognitionprograms
• Maintain safety,compliance,andadministrativerecordsinaccordancewithcompanypolicies
• Supportbranchoperationsthroughscheduling,reporting,dataentry,onboarding activities,andofficeadministration
• Coordinatefacilitymaintenance,officesupplies,travel arrangements,andotherbranchsupportfunctions
• Prepare reports,presentations,andotherdocumentationusing
  
  Microsoft Officeandinternalbusinesssystems

In order to be successful in this role you will need the following:

• Strong administrative,organizational,andmultitaskingskillsinafast-paced environment
• Experiencesupportingaccountspayable,invoice processing,cash handling,orfinancialadministrativeactivities
• Excellentverbalandwrittencommunicationskillswithacustomer-focused approach
• Proficiency with Microsoft Officeapplicationsincluding Excel ,Word,PowerPoint,Outlook,and Teams
• Highattentiontodetailwiththeabilitytomaintainaccuraterecordsanddocumentation
• Abilitytoprioritizecompetingdemands,work independently,andexercisesoundjudgment
• Experiencecoordinatingmeetings,events,travel arrangements,andgeneralofficeoperations
• Abilitytohandleconfidentialinformationprofessionallyandmaintainstrongworkingrelationshipsacrossteams
• Perform daily OTC (Cash) reconciliations and ensure accurate financial reporting.
• Prepare and deposit checks and cash receipts in accordance with company procedures.
• Monitor and resolve outstanding balances using Cash Aging reports.
• Process vendor invoices and payments through Ariba and other approved purchasing systems.
• Coordinate with vendors and service providers for branch maintenance, repairs, and facility needs.
• Plan, coordinate, and execute Employee Engagement, Environmental, and Community events and activities.
• Organize and support branch meetings, events, functions, and employee recognition activities.
• Serve as the primary point of contact for walk-in customers, visitors, and vendors.
• Answer and route incoming phone calls to the appropriate team members.
• Track, maintain, and submit safety documentation and compliance records as required by company and regulatory standards.
• Maintain branch office supplies and coordinate ordering to support daily operations.
• Assist with onboarding activities and administrative support for new employees.
• Support branch leadership with reporting, scheduling, data entry, and other administrative functions.
• Maintain accurate branch records, files, and documentation in accordance with company policies.
• Coordinate travel arrangements, meeting logistics, and training schedules as needed.
• Assist with customer service inquiries and support cross-functional communication between departments.
• Generate, update, and distribute reports using Microsoft Office applications and internal business systems.
• Identify process improvement opportunities to enhance branch efficiency and administrative effectiveness.
• Perform additional duties and special projects as assigned.

• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong organizational, communication, and multitasking skills.
• Self-motivatedprofessionalwiththeabilityto makeinformeddecisionswithminimalsupervision.
• Ability to prioritize competing demands in a fast-paced environment.
• High attention to detail with a focus on accuracy and customer service.
• Ability to maintain confidentiality and handle sensitive information professionally.

High school diploma or certificate of completion of secondary education or…