Administrative Assistant - Community Development

Description

Come join a team dedicated to making a positive impact in our community, where the well‑being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose‑driven environment.

Performs a variety of administrative duties to support Planning and Zoning staff, the Planning Commission, and Board of Adjustment. Answers phones, helps the public at the front counter, and assists planning staff in preparing for public meetings.

Starting Pay: $21.65-$29.75 pay depending on experience

Schedule: 30 hours per week with a flexible schedule. The position requires in‑office coverage every Wednesday and Thursday. Start and end times are flexible, with the exception of Wednesday evenings, when availability is required through 6:00 PM.

Benefits
:
Full Benefits; health, dental, vision, life insurance, paid time off, paid holidays, parental leave, pet insurance, tuition reimbursement

Retirement
:
Utah Retirement Systems, Pension and/or 401(k)

Posting Close Date: May close anytime after August 26, 2026

• Answers phone calls, emails, and questions at the front counter.
• Provides administrative support to the Planning Commission including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
• Uploads documents into OnBase (document management system).
• Ensures that digital files shared within the Division are organized, up-to-date, and accessible.
• Prepares a draft of the City Council packet required for certain applications for review by the Community Development Director/Planning Director.
• Provides administrative support to the Board of Adjustment including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
• Ensures that required agendas and notices are prepared correctly and in a timely manner.
• Performs other related duties as assigned.

N/A

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to communicate clearly and professionally, both verbally and in writing, with demonstrated proficiency in English and strong written communication skills.
• Ability to establish and maintain effective working relationships with employees and the public.
• Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.

• Graduation from a standard high school or equivalent.
• Two years’ experience of administrative, office, or related work experience or any equivalent combination of education and/or experience.

• Must possess excellent written and verbal communication skills in the English language.
• Ability to communicate clearly and professionally.
• Ability to communicate verbally in Spanish is preferred.

• Possess a valid Utah driver’s license or have the ability to obtain one

• Ability to establish and maintain effective working relationships with employees and the public.
• Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.
• Ability to work independently

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the…