Office Services Assistant

Corporate 185 International Dr Portsmouth, NH 03801, USA

We recently surveyed our employees to ask them their favorite part of the job. They answered, "The people I work with."

In addition to great coworkers, you’ll enjoy perks like medical benefits and retirement contributions that start on your first day
. Employees start with three weeks (15 days) of paid vacation time per year! Sprague also provides tuition reimbursement for any employee that would like to further their education. Do you like to get involved where you work? Is giving back important to you? It’s important to us, too!
Sprague donates back to the communities in which we live and work every year and provides opportunities for employees to support various charities throughout the year. In addition, Sprague offers paid volunteer time to allow employees to support charities which are meaningful to them in the communities in which they live. Sprague has a range of committees to support varying initiatives (Sustainability, Charitable, Scholarship, Innovation, Fun Force, etc.).

Sprague is a place that cares about its employees
, its community
, and about creating a place where people want to come to work every day.

• 401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee’s contribution
• Defined Contribution Plan with an automatic contribution from Sprague
• Flexible Working Policy
• Choice of high deductible and PPO Health Plans to fit your individual needs
• Wellness Program

Under limited general supervision, the Office Services Assistant performs a variety of administrative and operational tasks to support the Office Services Manager and help ensure efficient daily office operations. The ideal candidate will have a friendly, easy-going personality and demonstrate a detail-oriented, customer-focused approach when supporting employees and office functions.

This position is scheduled to work approximately 30 hours per week, typically from 11:00 a.m. to 5:00 p.m., Monday through Friday.

• Assist the Office Services Manager with daily administrative duties.
• Assist with coding and processing invoices.
• Serve as backup support for the main reception desk to ensure continuous front-desk coverage.
• Sort and distribute incoming mail and process outgoing mail daily.
• Order office and kitchen supplies and maintain appropriate inventory levels.
• Coordinate with vendors for maintenance and repairs of office equipment (copiers, postage meters, etc.).
• Communicate with building management regarding maintenance issues and follow through to resolution.
• Contact vendors to resolve invoice discrepancies or billing issues.
• Maintain Excel spreadsheets for tracking and analyzing spending and costs.
• Perform other duties and special projects as assigned.

• High school diploma or equivalent required.
• Prior general office or administrative experience preferred.
• Strong customer service mindset and interpersonal skills.
• Working knowledge of Microsoft Word and Excel.
• Ability to operate standard office equipment, including copiers and postage machines.
• Ability to respond professionally and effectively in a variety of office situations.

Sprague takes a collaborative, customer-centric approach to providing best-in-class energy products and related services throughout the Northeast. Founded in 1870, we pride ourselves on offering customers the expert solutions and high-quality service that help their businesses thrive in any market landscape. Sprague values innovation, safety, integrity and people. We know that our people are what set us apart from our competition, and we work hard to make sure each employee across our 20+ locations knows how important they are to our community.

Sprague is an EEO/AA employer. We strongly encourage minorities, females, Vets and individuals with disabilities to apply.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.