Operations Manager - WVU Extension

Job Description - Operations Manager - WVU Extension (29340) Operations Manager - WVU Extension 29340 Description

The Dean's Office for WVU Extension at West Virginia University is currently accepting applications for an Operations Manager.

This role functions as a central administrative hub for WVU Extension, encompassing the supervision and management of administrative support staff while orchestrating the daily operations of WVU Extension and its programmatic team. Responsibilities extend to overseeing the faculty promotion and tenure process, managing human resources functions, and supporting county operations through meticulous record management and compliance. Furthermore, this position provides critical administrative support to Extension associate dean and director, and programmatic administrators, ensuring seamless and efficient organizational function.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Promotion and Tenure – Faculty Evaluation
  • Serves as the primary liaison for faculty regarding promotion and tenure processes, providing guidance on policies, procedures, action files, emeritus files, critical years, deadlines, and related matters, while also consulting with Program Administrators.
  • Coordinates, manages, and audits the comprehensive recordkeeping system for promotion and tenure within program units, including the internal and external review processes. Organizes and reconciles files for Peer Review Committee and Program Director review and ensures timely and accurate submission of information to the Central Review Committee and Dean’s Office.
  • Prepares and manages all promotion and tenure documentation within Digital Measures, providing training and support to faculty and staff on its utilization. Ensures the timely receipt and accurate entry of faculty Plans of Work, including significant contributions, into Digital Measures.
  • Coordinates reviewer activities, including initiating correspondence, adhering to file review timelines, finalizing recommendation letters, documenting ratings, and processing final records.
  • Assists with the annual process of selecting the Peer Review Committee, including the election of committee chairs, and providing support for committee assignments.
  • Collaborates with liaisons in the Extension Dean’s Office and Davis College on promotion and tenure processes, including timelines, external reviews, committee composition, and Digital Measures.
  • Represents the program at on‑and off‑campus meetings related to promotion and tenure, providing reports on key issues. Participates in relevant committees and task forces as assigned.
• Talent and Culture – Human Resources
  • Initiates the recruitment and hiring process within WVU Hire for WVU Extension, including managing approval workflows, posting job requisitions, and tracking applicant progress to ensure efficient and compliant hiring practices.
  • Coordinates candidate screening and interview scheduling, maintaining detailed records and ensuring timely communication with applicants and hiring managers across all employment levels.
  • Maintains accurate records and documentation for the candidate disposition process within WVU Hire, ensuring compliance with university policies and providing consistent communication to all applicants.
  • Establishes and manages internal communication channels for the hiring lifecycle, ensuring timely dissemination of information and fostering…