Administrative Assistant

location

country: united states of america

state / county: west virginia

city: ravenswood

division: metals

company: ravenswood

workplace type: on-site

position type: full time

proof of us citizenship, nationality, and/or permanent resident status in order to comply with all applicable export and import laws and regulations.

this position handles site support functions for the ravenswood plant, as directed by the general manager. Position also provides support to the other departmental managers.

• responsible for customer and regulatory correspondence and files (will include but not be limited to preparing and issuing memo, reports, and filing all documentation).
• calendar management, meeting scheduling and lunches for plant manager / ravenswood facility.
• manage and organize purchases of the administration building within budgetary constraints seeking cost savings wherever possible.
• coordinates weekly reports (this includes but is not limited to gathering, inputting and distributing weekly reports); entering departmental purchase requisitions, entering melt shop sheets and monitoring various office supplies.
• may coordinate projects and data analysis specifically related to ravenswood manufacturing.
• may prepare presentations, reports, spreadsheets and graphs; transcribes information of a technical, confidential and/or sensitive nature; enters 6s score sheets for ci department.
• will assist or complete travel needs, independently coordinate travel arrangements and prepare/submit expense reports.
• research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers. Utilize company personnel at all organizational levels to gather information to prepare reports.
• will screen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the plant and/or staff members.
• handle highly confidential, sensitive and/or critical information, files, records and reports.
• actively promote and ensure clear communication within the site and facilitate inter-staff communication.
• coordinate and support timet executive and customer site visits, tours, and lunches. Also support event planning.
• develop, maintain, and update corporate databases as required.
• maintain non-disclosure agreements (nda) and associated intellectual property documentation for plant.
• coordination of timet ravenswood ppe and safety event program(s).
• provide administrative support to senior staff members as needed; entering safety and training data, calling in workers compensation claim filing, etc.
• provide administrative support to the other departments in the quoting and ordering phases.
• organization of all mor's & qor's which include responsibility to obtain and prepare aspects such as lunches/refreshments/meeting space/meeting invites, etc.
• work closely with the gm on forthcoming visits to ensure efficient arrival/departure.

perform other duties and special projects as assigned.

• champions change - actively promotes and continually seeks changes that move the business forward. Works with an open and flexible mind in considering change.
• communication/interpersonal skills - maintains a positive attitude, works at maintaining positive work relationships, ability to communicate effectively with co-workers, effectively communicates with outside contacts, strong impact and selling skills.
• delivers results - sets goals and objectives for self and team and takes responsibility to achieve these in a timely manner. Ensures that actions are taken in support of goals and objectives.
• displays creativity - able to generate novel solutions to problems.
• effective decision making - skilled at analyzing the soft and hard aspects of a problem and using functional expertise to make effective decisions.
• people management skills - effective as a manager in motivating, coaching and developing employees.
• provides effective leadership - effective as a leader and communicator in motivating and managing people as individuals and in teams.
• works efficiently - effective at planning and organizing work and using time management to ensure deadlines are met and targets are achieved.
• self development - constantly seeks to improve own knowledge and skills set by seeking feedback on performance.

associate degree in business or similar discipline, or the equivalent knowledge and experience required; 10+ years of related specialized administrative experience.

ability to interface effectively within all levels of the organization.

thorough knowledge of corporate operations and product line.

demonstrated judgment, tact and diplomacy in dealing with internal and external customers.

ability to handle highly confidential and proprietary information. Initiative and organization skills.

self- motivated,…