Community Music Program Coordinator

The Part-Time Community Music Coordinator provides day-to-day administrative and operational support for Shepherd University’s Community Music Program. This position coordinates program logistics, supports communication with students, families, instructors, and community partners, and helps ensure a welcoming, organized, and responsive experience for all participants. The coordinator plays an important role in sustaining a high-quality community-facing music program that supports outreach and strengthens ties between Shepherd University and the region.

Appointment to this position will be contingent upon a satisfactory background check.

• Associate’s degree or equivalent combination of education and relevant experience.
• Strong interpersonal, written, and verbal communication skills.
• Demonstrated organizational skills and attention to detail.
• Demonstrated ability to use a personal computer and standard office software for communication, scheduling, and recordkeeping.
• Ability to work effectively with children, families, adult learners, faculty, staff, and community partners.
• Ability to manage multiple schedules, deadlines, and communications simultaneously.
• Ability to work independently while also collaborating closely with faculty and staff.
• Sensitivity to working with a broad range of ages, from children to adults, in a community-facing educational environment.

• Bachelor’s degree or substantial progress toward a bachelor’s degree.
• Experience in arts administration, community programming, customer service, or a related field.
• Demonstrated ability to learn and manage database or registration software.
• Demonstrated history of collaborative problem solving and effective coordination of multiple tasks.
• Familiarity with music study, music instruction environments, or community arts programming.

• Coordinate staffing, promotion, and registration of Preparatory lessons and ensembles and summer music camps. Includes assigning instructors, student assistants, and payments and registration mailings.
• Coordinate Preparatory instructors for orchestra, Early Childhood Music, applied lessons, and hiring of accompanists for Preparatory recitals.
• Coordinate communications and marketing for the Preparatory Division with parents, students, and instructors. Includes brochures and flyers, social media updates, and website information updates.
• Coordinate scheduling of Preparatory Division events, including calendar, auditions, and recitals.
• Coordinate preparatory division database entry and updating of records.
• Coordinate purchase/rental of music and other materials for the Preparatory Orchestra.
• Other duties as assigned.