Project & Office Administrator; f​/m​/x

*** Due to immigration laws this position is only open to EU or Schengen citizens or candidates with a permanent resident & work permit***

Built for complexity – trusted worldwide

Kongsberg Maritime is a technology pioneer, enabling a more sustainable future for our oceans. Our integrated technologies advance the maritime industry and solve our customers' toughest problems. As Project & Office Administrator (m/f/d), you are the operational backbone of our Hamburg office. You are the enabler who ensures that our projects are backed by precise administration, seamless logistics, and excellence in business support.

In this role, you bridge the gap between commercial precision and operational agility, ensuring we remain a trusted partner in the maritime space.

• Maintain ERP project structures (MS Dynamics AX) for cost allocation
• Prepare and validate project-related data for monthly closing
• Monitor project milestones and execute invoicing per contractual requirements
• Support project managers with Excel tracking and data checks
• Manage office administration, including scheduling and document handling
• Interface with Finance for invoice and administrative clarifications
• Manage office supplies, contracts, subscriptions, and insurance topics
• Execute end-to-end customs handling for import and export
• Process operational orders from quotes to delivery notes
• Coordinate returns, repairs, and warranty cases with suppliers
• Supervise logistics and spare parts coordination including inventory support

• Competitive salary package including annual increases and yearly bonus
• Flexible hours,hybrid work options, and accurate time recording
• Fitness and health benefits, Job Rad, and a robust company pension plan
• Work with meaningful, sustainable maritime solutions on a global scale
• High-end tech kit (laptop/mobile) plus a company credit card for travel
• Employee Share Program to participate in our global success
• Collaborative expert team focused on professional execution and excellence

At Kongsberg Maritime
, we provide the technological backbone for safer and smarter maritime operations. As Project & Office Administrator, you are the architect of the administrative environment that allows our technical teams to excel. By connecting precise project controlling with proactive office management and compliant customs handling, you create the stability required for world-class performance. You operate at the heart of our Hamburg office, ensuring every process is "Right First Time" and reinforces our position as the partner of choice in the maritime industry.

• Experience:
  
  Relevant experience in project administration, operations, or business support
• Technical
  
  Skills:
  
  Strong Excel skills and routine in structured data handling
• Systems:
  Experience with ERP systems (ideally Microsoft Dynamics AX)
• Communication:
  Good English skills in written and verbal communication
• Mindset:
  Structured, reliable, hands‑on style with high attention to detail

We may ask you to support other departments or tasks when needed – flexibility and collaboration are part of our culture. At Kongsberg Maritime
, we uphold our values and take environmental and social responsibility seriously. Every employee contributes to a safe, ethical, and sustainable work environment. Protecting people and planet is not just a goal – it's how we operate.

Hamburg (Germany)

We encourage you to apply, even if you do not meet every requirement. Research shows that women and minority groups are less likely to apply to jobs unless they meet every single qualification. Your unique perspective is valuable to us. Your skills, attitude and perspective could be exactly what we are looking for!