Temporary Office Administrator - Department of Computer Science and Electrical Engineering

Job Description
- Temporary Office Administrator
- Department of Computer Science and Electrical Engineering (29650)

Temporary Office Administrator
- Department of Computer Science and Electrical Engineering 29650

The Department of Computer Science and Electrical Engineering in the Benjamin M. Statler College at West Virginia University is currently accepting applications for a Temporary Office Administrator.

This position is responsible for the administrative and financial management of the Lane Department of Computer Science and Electrical Engineering. This includes all payroll and budget management for the Department, grant management, Department administration and financial management and planning as well as analyzing and interpreting accounting records and making recommendations to the Chairperson on actions needed. The Department employs approximately 22 tenure track faculty, 15 non-tenure track faculty/adjuncts, 3 support staff, 80 Graduate Assistants and 25 hourly student workers.

The annual Department budget, including grants and foundation, exceeds $15 million.

• Develop and maintain the office structure according to institutional policies and procedures as well as State and federal guidelines.
• Coordinate the workflow of the Department. Assess problems and take corrective action, as needed, such as making changes to internal office policies and procedures.
• Responsible for the Expert Business Office of the Lane Department of Computer Science and Electrical Engineering as well as the main departmental office. This includes both direct and indirect supervision of a staff comprised of one Accounting Assistant, one Program Coordinator, work study and hourly students. This includes training, hiring and disciplinary authority.
• Incumbent is the signature authority to employee time records, responsible for scheduling and approval of staff vacations and responsible for calculating overtime for non-exempt employees.
• Assess absentee staff coverage for the Department. Serve as "back up" for Departmental Staff if coverage is needed due to annual or sick leave.
• Report directly to the Chairperson on progress/problems regarding departmental operations. Keep the Chairperson advised of actions taken.
• Develop criteria to evaluate the personnel needs of the unit, operational effectiveness and fiscal requirements of the department and its programs.
• Hold regular staff meetings to discuss work progress as well as any problems that may arise.
• Train faculty and staff and provide guidance on administrative and human resources policies and procedures; interpret Departmental and University policies and oversees their enforcement.
• Attend meetings representing the Department on fiscal and administrative management.
• Provide necessary information at meetings representative of the Department's programs
• Promote open communication and relationship building with other departments, internal and external groups, and other individuals in coordination of departmental activities.
• Attend meetings regularly on ORACLE, MAP, procurement, affirmative action policies, and any other matters necessary for management of the department.
• Serve as the financial and administrative liaison between the Department and the Statler College of Engineering and Mineral Resources administrative offices and other units.
• Serve as promotion and tenure coordinator for the Department.
• Solve problems related to the day-to-day operations of the Department and its research, teaching and service functions by working with members of the Dean's staff or other administrative units in the University.

• Manage payroll for the Department. This includes submitting appropriate HR/Payroll Forms to the Statler College of Engineering and Mineral Resources EBO when employees are hired, termed or change positions; checking semi-monthly pay edit for Department to ensure no problems; submitting and approving hourly payroll semi-monthly for students and classified staff as well as other work study students; and supervise the distribution of payroll semi-monthly.
  
  Maintain confidential personnel files…