On-site Office Administrator Senior - Rockefeller Neuroscience Institute

Office Administrator Senior (On-site)

The Rockefeller Neuroscience Institute at West Virginia University is currently accepting applications for an Office Administrator Senior.

This position provides complex and independent administrative support for the RNI IC Administration.

• 37.5‑hour work week
• 13 paid holidays
• 24 annual leave days per year
• 18 sick days per year
• Health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks
• Wellness programs

• Oversee daily operations of assigned area and coordinate activities that support RNI; coordinate project schedules, resources, equipment and information between the project team, administration and vendors, consultants, etc.; oversee and monitor progress of RNI team members and provide support for various initiatives; develop comprehensive reports on projects; keep updated records and create reports or proposals as they pertain to ongoing initiatives at RNI IC.
• Implement policies and practices associated with awards and initiatives; develop and/or recommend new or revised program goals or objectives as required by supervisor; track expenditures and transactions; process contracts and sub‑contracts for vendors/collaborators.
• Develop workflow for assigned area and make recommendations for improvements.
• Maintain extremely complex executive calendars; arrange travel when necessary; process reimbursements for AVP/VP/Director.
• Assist with coordination of special events, conferences, meetings, guest lectures, dinners, etc. for RNI IC; coordinate travel, order food and beverages, greet guests and presenters, and support RNI; facilitate workshops, trainings, meetings and conferences including coordinating logistics, scheduling and communications.
• Review or edit reports on projects or initiatives.

May supervise students assigned to area.

18

• Bachelor’s degree in business or a field directly related to the area of assignment.
• A minimum of two (2) years of experience in an administrative office setting.
• Any equivalent combination of education and/or experience will be considered.
• All qualifications must be met by the time of employment.

• Ability to learn and apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
• Ability to maintain confidentiality.
• Ability to work independently.
• Thorough knowledge of office methods, procedures and protocol, along with correct English, grammar, spelling, punctuation, and sentence structure.
• Proven skill in interacting with the public.
• Good knowledge of, or the ability to rapidly learn, the policies, procedures and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations.
• Knowledge of principles and practices of fiscal record keeping.
• Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone.
• Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization.
• Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.