Office Administration Officer 行政專員

Office Admin Officer

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. We offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. We have the following vacancy and are looking for a talented individual with a strong desire to contribute to humanitarian work and commit to the aims and values of MSF to join our team in Taipei.

The Office Administration Officer ensures a safe, organized, and comfortable working environment by delivering efficient day-to-day office administration and operational support, enabling staff to work effectively and productively in line with MSF standards.

Major Responsibilities

• Ensure the smooth daily operation of the office and maintain a safe, clean, comfortable, and well-organized working environment that supports staff productivity and effective collaboration.
• Maintain effective office facilities, reception, visitor, and access management arrangements to ensure a professional, secure, and well-functioning workplace.
• Coordinate administrative and logistical support for travel, meetings, staff activities, and office events to ensure arrangements are timely, policy-compliant, and responsive to operational needs.
• Manage office-related procurement, vendor coordination, contract follow-up, and administrative payment documentation to ensure cost-effective, compliant, and auditable administrative processes.
• Maintain accurate office inventory, asset, storage, and administrative records to ensure resources are properly controlled, accessible, and managed in line with internal requirements.
• Support office safety, emergency preparedness, administrative compliance, and process improvement to reduce operational risks and strengthen the quality and efficiency of administrative services.

Requirements

• High school diploma or equivalent (or higher). Open to all fields of study / No specific major required.
• Good organizational skills with the ability to manage multiple administrative tasks in an orderly manner.
• Detailed-minded, reliable and able to maintain accurate records and follow up on tasks.
• Flexible and responsive to changing priorities or ad hoc requests.
• Good interpersonal and communication skills, with the ability to work well with colleagues, vendors and visitors.
• Disciplined and able to handle confidential or sensitive information appropriately.
• Familiar with Microsoft Office applications
• Basic conversation English ability is preferred
• Approachable and willing to support staff activities and office engagement initiatives
• Commitment to MSF work, principles and values
• Previous experience in office administrative support is preferred.

How to apply?

Please apply with a letter of motivation (in English) and full resume (in both English and Chinese) on our website. Applicants not invited for interview within 4 weeks may consider their applications unsuccessful. All information collected is solely for recruitment purposes and be treated in strict confidence.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

MSF adopts a safeguarding culture where personnel and communities are and feel safe and valued throughout their involvement with the organization, where individuals know who to go to with any concerns and are confident that they will be listened to and heard without personal or professional repercussions, and where the organization strives to adopt the highest standards of practice across all areas of safeguarding rather than setting for the minimum standard in order to be legally compliant.

Due to the nature of this role, the recruitment process includes a personality assessment. The purpose of this assessment is to evaluate the candidate's fit with the role and the team. The assessment will not include any information unrelated to job performance, nor will it request private or sensitive personal data. The results will be kept strictly confidential and will be used only as one reference point in the overall recruitment evaluation, not as the sole basis for a hiring decision.

Candidates must agree to and complete the assessment in order to proceed to the next stage of the selection process.

All personal information (photos, education and work experiences, letter of motivation etc.) received will be used solely for recruitment purpose. Your personal data will be strictly protected, please refer to our Privacy and Individual Data Protection Policy.