Secretary - West Limestone High School

Location: Lester

"Focused on Quality:
Committed to Excellence."

Job Title:

SCHOOL RECEPTIONIST/SECRETARY

Supervised by/

Reports to:

Principal

FLSA Status:
Non-Exempt

Job Goals:

To assist designated school system administrators by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.

* To effectively and efficiently manage projects, schedules, and information to achieve the goals of the school system and to maximize student achievement.

Qualifications:

* High school diploma.

* Two (2) or more years of experience in a comparable position.

* Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-‐457.

* Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.

* Demonstrated proficiency in oral and written communication skills.

* Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

* Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

* Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting, and business communication.

* Comprehensive knowledge of school system policies and procedures.

* Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

* Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

* Ability to be punctual and in regular attendance.

* Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and

Essential Functions:

* Demonstrates support for the school system and its vision, goals and priorities.

* Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned.

* Assists assigned administrator in preparation and maintenance of budget for department or program.

* Prepares purchases orders, contracts, and requisitions for department supplies and/or services as directed.

* Participates in strategic planning and operations for department as requested.

* Manages leave and payroll information for department employees as assigned.

* Answers questions, and responds to requests from the schools and general public; resolves issues or refers requests as appropriate.

* Produces, records, and responds as directed correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.

* Maintains accurate electronic and non-‐electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.

* Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.

* Communicates effectively and manages office communication processes as directed using telephones, voicemail, electronic mail, postal and/or delivery services, intra-‐campus delivery and other means as directed.

* Orders and maintains needed office supplies.

* Prepares and submits information and/or recommendation for Board agenda as assigned, if applicable.

* Performs duties and represents the system and department in a courteous, positive and professional manner.

* Arranges for technical support, servicing, and effective operation of office technology and office machines.

* Attends and participates in meetings as directed.

* Takes and transcribes dictation as needed.

* Maintains appropriate confidentiality regarding school/workplace matters.

* Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

* Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

* Responds to inquiries, requests, constructive feedback, concerns…