Office Secretary

Administrative And Secretarial Support Role

The candidate for this role will be responsible to provide administrative and secretarial support to ensure smooth office operations, with a strong focus on accurate documentation, record management, and efficient information flow within the organization.

Key Responsibilities

• Manage and organize all office documentation, ensuring proper filing, storage, and easy retrieval of records.
• Prepare, review, and format official documents, reports, letters, and correspondence.
• Maintain both physical and electronic filing systems in an accurate and up-to-date manner.
• Handle incoming and outgoing correspondence, including emails, letters, and courier services.
• Schedule meetings, appointments, and maintain calendars for management.
• Record and prepare minutes of meetings and follow up on action points.
• Ensure confidentiality and security of sensitive information and documents.
• Assist in preparing reports, presentations, and other administrative materials.
• Coordinate office supplies and maintain inventory of stationery and documentation materials.
• Support general office administration tasks as required.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• Minimum of 5 years of experience in a similar administrative or secretarial role
• Proven experience in document management and office administration.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong documentation and record-keeping skills
• Excellent written and verbal communication skills