Secretary, Administrative​/Clerical

Administrative Assistant/Secretary

Provides administrative assistant/secretarial support to the Statewide and Hospital Forensic Coordinator. Handles phone calls and schedules meetings, evaluations, and hearings for all facilities housing forensic patients throughout the state when necessary. Assists in keeping forensic files up to date. Handles highly confidential information, personnel and fiscal issues. Coordinates and schedules, appointments, meetings, and information. Creates and maintains electronic and paper files on correspondence, policies and procedures, reports, develops meeting agendas, maintains patient and employee records including time, schedules, and attendance.

Submits updates from the treatment team and mental health center to the court. Perform any other duties associated with the position. Mandatory overtime may be required per operational needs. Applicants selected for employment must complete a chemical urinalysis and breath analysis drug screening test. All employees shall be subject to drug and alcohol testing for probable causes, as set forth in agency and bureau policies.

Applicants selected must successfully complete a background check. This is a tobacco free facility. Position 0512P01532

Education:

High school diploma or the equivalent.

Licensure/

Certifications:

None.

Experience:

One (1) year of full-time or equivalent part-time experience performing clerical duties or office support work.

Substitution Information:
Additional education may substitute for the required experience based on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.

William R. Sharpe, Jr. Hospital, located in Weston, West Virginia, is a 200-bed acute psychiatric care facility owned and operated by the West Virginia Department of Health Facilities. William R. Sharpe, Jr. Hospital holds accreditation from The Joint Commission and certification by the Centers for Medicaid and Medicare Services (CMS). The hospital offers a wide range of services to patients either committed to the hospital through civil commitment or, in the case of forensic patients, ordered through the judicial system.

Through ongoing collaboration with West Virginia University's Department of Behavioral Medicine & Psychiatry, a variety of medical and clinical professionals partner with the hospital's own staff to work diligently with patients to achieve a smooth transition back to the community after discharge.

Discover the amazing benefits awaiting you if employed by the State of West Virginia. With approximately 10 hours of annual leave and 12 hours of sick leave accruing monthly, your time off is secure and grows with your tenure. Ensure your health with comprehensive coverage, including health, dental, and vision plans. Plan for the future with confidence through our retirement and life insurance options.

Take advantage of programs like Public Service Loan Forgiveness and tuition assistance. West Virginia offers more than just a job—it's a commitment to your well-being and future. Part-time permanent employees who work an average of 30 or more hours per week over the course of a year are eligible to receive benefits. Temporary employees who work 30 hours or more are eligible for insurance benefits only.