Administration and Facilities Assistant

Administration and Facilities Assistant

Location:

Greater London

Contract Type:
Contract or Temp

Closing Date:
Aug 26th, 2026

:
1697248

Our client, a highly respected global organisation, is seeking an experienced Admin & Facilities Assistant to join their London office on a 6‑month contract basis, with the potential for extension.

This is an excellent opportunity for a professional and highly organised administrator who enjoys working in a fast‑paced corporate environment and takes pride in delivering exceptional customer service while supporting the smooth operation of a busy office.

Based full‑time at the client’s prestigious London office, you will provide reception, facilities and administrative support across the business, working closely with the Facilities and Services Lead to ensure seamless day‑to‑day operations.

• Welcome visitors and contractors, ensuring all security and visitor management procedures are followed.
• Manage reception activities, incoming calls and general office enquiries.
• Maintain visitor records, including overseas visitor logs in accordance with company requirements.
• Provide administrative support to the Senior Leadership Team, including travel coordination, expense management, reservations and diary support.
• Coordinate meeting rooms, hospitality requirements, training sessions, workforce meetings and company events.
• Manage incoming and outgoing mail, courier services and document distribution.
• Act as the primary contact for building management and maintenance providers, coordinating repair requests and facilities‑related issues.
• Monitor office supplies and stationery levels, placing orders as required.
• Support onboarding activities for new employees.
• Process purchase requisitions and service confirmations through the procurement system.
• Provide cover for the Facilities and Services Lead during periods of absence.

• Previous experience in an administrative, office coordination, facilities or reception‑based role.
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint.
• Excellent organisational and planning abilities with strong attention to detail.
• A professional and confident communication style, both written and verbal.
• The ability to manage multiple priorities in a busy office environment.
• Strong customer service skills and a proactive approach to problem solving.
• The ability to handle confidential information with discretion and professionalism.
• A flexible, collaborative and adaptable approach to work.
• Experience supporting senior stakeholders would be advantageous.

• Competitive Salary
• 6‑month contract with potential extension opportunities.
• Lunch allowance.
• Subsidised gym membership.
• Opportunity to work within a globally recognised organisation.
• Supportive and professional working environment.