Substitute Secretary

Secretary Positions

Secretary I, II, III

To provide support services to ensure that the designated school operates effectively and efficiently.

• Schedules and organizes for meetings, events, and other school activities;
• Designs forms as needed;
• Inspects, verifies, and processes documents, such as requisitions, invoices, and checks;
• Files materials, maintains classified or confidential files, transfers records to inactive files, and maintains incoming and outgoing correspondence;
• Designs, implements, and accesses files and filing system;
• Orders books, periodicals, and school supplies;
• Places and receives telephone calls;
• Prepares payroll records (assists in maintaining time sheets for personnel and be responsible for expediting them to the finance office);
• Composes, types, and processes correspondence;
• Inputs data into the computer;
• Advises cooks of the appropriate number of persons eating;
• Utilizes computerized point of service program to fulfill reporting requirements of school lunch program;
• Receives cost payments from non-students for meals sold, post, and balance. Collects and records lunch program payments to each student account;
• Maintains all applicable food service files as required by county policy and state and federal regulations;
• Demonstrates behavior that reflects established professional responsibilities (i.e., attendance, punctuality, professional dress, and verbal/nonverbal communication);
• Maintains confidentiality, unquestionable integrity;
• Prepares accurate county, state, and federal reports from raw data;
• Greets visitors, answers phones, responds to inquiries, and accurately routes messages;
• Develops a positive relationship with students, staff, and community;
• Maintains and/or upgrades skills;
• Performs duties efficiently and productively;
• Maintains positive work habits;
• Adheres to Employee Code of Conduct as outlined in Morgan County School's Policy 4210; and
• Performs duties as assigned by immediate supervisor(s).

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to, walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms.

Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.