Administrative Specialist

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department.

You should be accurately described as

A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant;a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality.

The candidate selected will be responsible for the following:

• Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24hours
• Provide feedback to team members regarding the presence and absence of documentation through generated reports,if applicable
• Maintain and track all referrals through applicable databases, if applicable
• Complete all state-specific database requirements

• Serve as a liaison to the Finance
  
  Team regarding issues related to billing and payments to the office and programs
• Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable
• Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department
• Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate
• Provide current and accurate information to the team regarding per diems and any other missing/needed financial data
• Process and submit expenses to the state or other entities for reimbursement, if applicable
• Pay invoices in Certify,as required

• Maintain electronic employee filesand ensure their accuracy
• Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalatetoprogramdirector asneeded

• Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage asneeded
• Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues astheyarise
• Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards
• Submit quarterly office checks/audits to Safety and Risk, as applicable
• Attend and participate in Necco meeting structure, administrative specialist conference calls and activities
• Communicate in a responsible, courteous and professional manner with stakeholders
• Ensure the confidentiality of client records and office environment
• Accept additional tasks from self-directed work team as appropriate
• Understand and Execute our Corporate Culture Principles and Strategy
• Participate in achieving our mission of We Build Families
• Participate & Take Ownership of the Individual Performance Scorecard

• Minimum of 21 Years of Age
• High School Education (Degree Preferred)
• Valid Driver’s License
• Minimum of 3 Years’ experience in office, dataentryand/or billing
• Valid driver’s license
• 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities
• Training and Travel willingness
• Excellent organizational and technological skills
• Excellent written and oral communication skills
• Successful completion of all required criminal background checks
• Must possess the skills to navigate and execute software programs (i.eMicrosoft Office, Database, Electronic Health Record, Dashboard)
• Must have the ability to identify issues and willingness to discuss with appropriate teammates
• Must have the ability to enter timely and accurate data
• Must have the ability to adhere to scheduled…