Purchasing​/Contracts Manager

Position Title

Purchasing / Contracts Manager

Full-time;
Exempt

$71,855.68- $

$85,413.64- $

Excellent benefit package includes health, dental and vision insurance, life insurance, retirement pension with Tennessee Consolidated Retirement System, Section 457 plan, Roth IRA, and 24- hour access to onsite fully equipped fitness center. Full Time employees accrue paid vacation and sick leave upon hire.

Performs difficult administrative work planning and directing the purchasing and contracting of City services, supplies, materials and equipment, maintaining files and records, preparing reports, and related work as apparent or assigned. Work is performed under the general direction of the Financial Services Deputy Director. Continuous supervision is exercised over the Purchasing Agent, Warehouse/Inventory Coordinator and Warehouse Inventory Technician.

• Manages the process of requisitions for and purchases of goods and/or services for all departments.
• Manages the competitive bid process, formal and informal quotes, and contracts by preparing, advertising, and analyzing bids; makes recommendations regarding awarding to the successful vendor.
• Manages the contract process by evaluating, negotiating, and executing contracts covering a range of transactions on behalf of the City.
• Provides direction and information to City staff with regard to requisitions, product availability, and costs.
• Manages the purchasing process for capital projects and equipment purchase requests.
• Meets with vendors and manufacturers’ representatives, assessing the suitability of their products for use by the City.
• Works with Accounts Payable staff by providing information, documentation, and assistance needed to ensure timely payment and management of receipt and completion of purchase orders.
• Works with City staff and management on a daily basis.
• Prepares a variety of reports, records for audit, and other types of correspondence.
• Manages the sale of surplus equipment on behalf of the City.
• Researches and maintains new sources of supply for goods and services as time permits.
• Creates Council documents and provides information to City management and City Council, as required.
• Provides supervision to and coordinates the work of the Purchasing Agent, Warehouse/Inventory Coordinator, and Warehouse Inventory Technician.
• Coordinates Municipal Center maintenance with the Facilities Manager.

• Thorough knowledge of City purchasing policy and other City policies and procedures.
• Comprehensive knowledge of laws, regulations, purchasing methods, contracting, source selection, competitive bidding, negotiation, transportation, quality assurance, contract administration, tracking, and inventory management.
• Thorough knowledge in preparing reports and other types of correspondence.
• Thorough knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City.
• Comprehensive knowledge in the use of standard office equipment and associated software.
• Ability to write clear and concise contracts and specifications.
• Ability to express ideas clearly and concisely, orally and in writing; ability to write precise specifications and understand technical papers.
• Ability to make arithmetic computations; ability to compute rates, ratios and percentages; ability to understand and apply governmental accounting practices in maintenance of financial records.
• Ability to make fair and ethical decisions as it relates to the job and City as a whole.
• Ability to establish priorities in terms of workflow.
• Ability to establish and maintain effective working relationships with associates, vendors and the general public.

Bachelor's degree with coursework in business, public administration, or related field and considerable experience in purchasing, contracting, marketing, business principles, or equivalent combination of education and experience.

Related experience in government setting preferred.

• Possession of Class D driver’s license valid in the State of…