After School Program - Site Coordinator

Position Type

Contract/Hourly Employment/ After School Programs

$27 per hour. One-year terminating contract for  academic year. Minimum 2 hours per day for 4 days coordinating duties with additional 4 hours prep/data collection per week for a total of 12 hours per week for up to 110 program days. MANDATORY Save the Children training required. Anticipated program start date is September 8, 2026, with additional prep and closing days scheduled as needed.

Professional

Building Principal / District Administrator

Performance evaluated by building principal/immediate supervisor and in accordance with WV State Code, WV State Board Policy, and Nicholas County Board of Education Policy.

Exempt

Provide support, instruction, and oversight of after school program.

• Valid teaching certificate licensing the individual to teach in the specializations and grade levels pursuant to WV Code §18A-3-2. Elementary Education K-6 or Multi Subject K-8.
• Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate.
• Meet the qualifications outlined in WV Code §18A-3-2a.
• Save The Children Training required.
• Perform duties as described in the job description below.

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the School System.

• Ensure accurate and timely records are submitted to SCORE and 21 CCLC on a weekly basis.
• Oversee the Implementation of Extended Day or year Program:
  • With input from school administrators, distribute and collect enrollment forms for participation in summer programming. This process may vary by site.
  • Organize and monitor the delivery of educational opportunities to enrolled children.
  • Work with program staff (if applicable) to organize children into groups of fifteen based on grade levels, reading levels and behavior management concerns.
  • Send completed weekly planning templates and Child Family Checklists by Monday of each week to your Program Specialist.
  • Communicate regularly with the Program Specialist.
  • Talk with your administrator or site supervisor to ensure educational kits and products are distributed to families prior to program start date. This process should be repeated every two weeks, or as needed. May vary by site.
  • Ensure that all children have been contacted within first week of program start date to confirm enrollment in the program.
  • Distribute activity calendars and other resources to families, with the help of your Program Specialist, if applicable.
  • Incorporate time into daily schedule to complete weekly Planning Templates and review of Child Family Checklists.
  • Incorporate time into daily schedule to contact families using one or a combination of the following platforms: phone call, text, email, social media/school App, postcard (to be used when other methods of contact have not been successful.).
  • Address individual family needs with appropriate staff and devise possible solutions (completing a book talk).
  • Incorporate "open office hours" into daily schedule to help support children with activities.
  • Begin implementing a combination of online and offline activities each week. These may include sending home recipes families could make, food distribution or recording leading an online activity. Activities will vary site by site.
  • Facilitate incentive programs developed for children and families.
  • Establishing Relationships with Families:
    • Establish frequency of contact with families by end of first week of enrollment.
    • Children in grades K-1 should be contacted twice a week (if possible).
    • Children in grades 2-5 should be contacted once a week.
    • For parents and caregivers, take time to model and explain how to use the manipulatives included in their kits appropriately and expectations for participating in weekly contact and online/offline activities.
    • Use the Discussion Guide to identify family-specific areas of focus and support.
    • Complete a weekly Planning Template to outline specific practices and activities to be conducted throughout each week.
    • Implement family-guided activities and practices throughout programming, as outlined in the weekly planning template; these will vary by site. Activities can consist of:
    • Offline support through phone, text, or email.
    • Printed resources and materials.
    • Live and/or recorded videos to support learning.
    • Conduct two to three activities during the week to address specific areas of focus and support.
    • Collaborate with school administration and staff to identify areas of alignment between the program and school-wide practices (food, materials distribution).
    • Communicate regularly with Program Specialist regarding family participation.
    • Other duties as assigned by Superintendent or Program Director.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.…