Virtual Transition Coordinator​/Intake Specialist

Virtual Transition Coordinator/Intake Specialist

Virtual Prep Academy of West Virginia

The Virtual Preparatory Academy of West Virginia is a K-12 tuition-free online public school in the state of West Virginia. At VPA West Virginia, we empower students to be their best by enabling them to learn in ways that are right for them – using innovative technology at home, at their proper level, and at their own pace.

The Intake Specialist, collaboration with the Special Education Coordinator, registrars, and WVDE LEA’s supports the special education department through purposeful decision making of transferring special education documents following all state and federal guidelines. The Intake Coordinator is responsible for reviewing and assisting in seeking documentation for all new and returning Students with Disabilities enrolling in VPrep of WV.

The Transition Coordinator, in collaboration with building leadership and school-based intervention teams, is responsible for special education compliance, implementation, and oversight of special education programming and instruction. Additionally, the Transition Coordinator will consult and coordinate transition services within a team comprised of the student, parent/guardian, educators, and related service providers. Work closely with case managers of students of transition age to ensure students can enroll in higher education, complete their high school graduation tracks, obtain employment, and develop essential skills needed to function productively in society.

Collaborate with DRS (Department of Rehabilitation Services) and the WVDE transition coordinator.

Assist with gathering student data required for state reporting. Makes and implements student centered decisions in accordance with all state laws and regulations and VPrep of WV procedures and policies. This is a virtual position, but in-person work will be required throughout the year.

Applicants in Colorado, California, New York, and Washington State are not eligible for this position.

• Be able to work autonomously and maintain a high level of professionalism, organization, and confidentiality
• Review all incoming Special Education documents for compliance with West Virginia Department of Education, Policy 2419, and IDEA and confidentiality make decisions on whether or not documents are deemed compliant or noncompliant in order for 10-day IEP meetings
• Maintain communication with School Psychologist, Special Education Coordinator, and IEP Case Managers if incoming documents are found to be noncompliant or expired and communicate next steps
• Inform IEP Case Manager when all necessary documents are received and inform of next steps
• Communicate with Special Education Coordinator if students are to receive Related Services according to documents
• Attend relevant trainings offered by county agencies and the department of education to stay current on regulations and best practices
• Develop and facilitate professional development and training on transition topics
• Review Special Education documents, including transition IEPs, for compliance and quality and provide feedback and coaching to Special Education Teachers prior to IEP meetings
• Act as a district representative during transition IEP meetings
• Collaborate with the Special Education Coordinator on state reporting pertaining to transition
• Coordinate educational planning with parents/guardians, students, counselors, CTE coordinator, etc. to understand educational opportunities, post high school available to the student and educate families and school personnel on these options;
• Collaborate with agencies such as WVDHHR, post-secondary schools, DRS, etc.
• Assist with post-secondary test registration, FASFA, and college applications;
• Provide follow-up services, track progress and collect student data for one year post discharge
• Perform all other job duties as assigned

• Bachelor’s Degree in Special Education, Master’s Degree Preferred
• Minimum 3 years of experience providing special education services in an online model
• Current West Virginia Special Education Teacher or Administrator Certification
• Proficiency in Microsoft Office and Google…