Event Assistant Stubblefield Institute

Event Assistant for Stubblefield Institute

Working Title Event Assistant for Stubblefield Institute

FLSA

Student Pay Level A

Advertised Pay Rate

Advertised Pay Rate Stipend

Position Status

Position Status Regular Student Employment

Department

Department Student Emp Stubblefield Institute

The Event Assistant provides on-site support for public and invitation-only events, including panel discussions, candidate debates, town hall meetings, civil discourse conferences, and other community engagement programs. This position works on an irregular, as-needed basis and plays a key role in creating a welcoming, organized, and professional event experience for attendees, speakers, and partner organizations.

Event Assistants are scheduled on a per-event basis, with compensation determined by the duration and staffing requirements of each event.

• Put up flyers around the community advertising the event.
• Assisting with digital promotion of the event.
• Staffing informational tables to share information about upcoming events.
• Assisting with event registration

• Assist with event preparation and venue setup.
• Set up welcome and registration tables, signage, and guest materials.
• Help arrange stage furniture, displays, and event equipment.
• Support event staff in ensuring the venue is ready before attendees arrive.

• Welcome attendees and provide excellent customer service.
• Greet, direct, and assist guests, speakers, sponsors, and volunteers.
• Answer basic event-related questions and help attendees navigate the venue.
• Maintain a professional and courteous presence throughout the event.

• Manage attendee check-in and registration processes.
• Assist with ticket sales, guest lists, name badges, and event materials.
• Help troubleshoot registration issues and provide attendee support as needed.

• Monitor event spaces and provide logistical support during programs.
• Coordinate with event staff to address operational needs as they arise.
• Assist speakers, moderators, and panelists when requested.

• Provide basic audio/visual assistance when qualified to do so.
• Help set up and operate microphones, presentation equipment, projectors, and related technology.
• Report technical issues to designated event staff.

• Assist with post-event cleanup and venue restoration.
• Remove signage, pack materials, and help load equipment.
• Ensure event spaces are left clean and orderly following the program.

• Positive, professional, and customer-focused attitude.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced event environment.
• Reliable transportation and punctuality.
• Ability to follow instructions and work independently or as part of a team.

This position is very adaptable to the abilities of the person applying. Many levels of physical ability can be accommodated. Below is a list of possible considerations that are helpful but not required. Candidates may meet some considerations but not all.

• Ability to stand and walk for extended periods during events, if able.
• Ability to lift, carry, and move event equipment, tables, chairs, and supplies, if able.
• Heavy lifting may be required, if able.
• Ability to perform physical event setup and teardown duties, if able.
• Ability to converse on the telephone.

• Part-time, on-call position with no guaranteed minimum number of hours.
• Work is assigned on a per-event basis according to organizational needs.
• Evening and weekend availability.
• Compensation is paid per event and is based on the duration and staffing requirements of the event.

• Enrolled at least part-time at Shepherd University

09/21/2026

Required fields are indicated with an asterisk (*).

Required Documents
Optional Documents

VISIT 301 N KING ST, SHEPHERDSTOWN, WV 25443

MAIL P.O. BOX 5000, SHEPHERDSTOWN, WV 25443