Finance & Administration Manager - Dar es salaam

Financial Manager

To provide financial, administrative and logistics management and support to ensure that Company and clients activities are delivered efficiently and cost effectively.

Managerial and key accountabilities:

• Provide and assist management in the updating of company financial policies and procedures.
• Provide and assist management in the updating of company human resources policies and procedures.
• Prepare and assist in supervision of implementation of company annual work plan and strategic plan by ensuring that all staff provide the necessary inputs towards achieving the annual work targets.
• Manages the financial resources of the Company by preparing consolidated budget for the Company.
• Manage and control expenditure by ensuring that expenditure is within budget and is for attaining the objectives of the Company.
• Ensure the company has optimum staff numbers and supporting plans for recruitment, training, grading, remuneration and termination.
• Manage the annual performance appraisal process and ensures that it is linked to reward.
• Supports mobilization of resources for the company's business and activities from clients by identifying new customers, financers and provide accurate reports on revenue and expenditures.
• Ensures that internal office services are provided to functional departments effectively and timely in order to implement the Company objectives.
• Coordinate, manage and monitor the workings of various departments in the company.
• Establish and implement departmental goals, objectives, policies and procedures.
• Deputises for the Managing Director and/or other lines Heads or Managers from time to time in order to maintain continuity in the management.

Financial Reports Preparation:

• Manage Preparations of payments by verifying documentation and requesting disbursements.
• Manage Filling of financial documents appropriately i.e., petty cash vouchers, payment vouchers, journal vouchers, invoice books, receipt books, etc
• Manage and ensure that all revenue and expenditures are recorded, processed, verified and validated both manual and in the computerized accounting system
• Manage and make sure all financial reporting deadlines are met
• Manage accurate, timely and ensure monthly, quarterly and yearend financial reports are maintained i.e., balance sheet, profit and loss, cash flow etc.
• Manage and prepare financial reports by collecting, analyzing, and summarizing account information and trends.
• Produce timely and accurate reporting on monthly basis by the 10th of each month end of management accounts, and reports to management on the financial position, performance and cash flow situation.
• Prepare company annual financial statements and provide declaration on income statement, cash flow statement, statement of change in equity and balance sheet.

Control and monitor departmental/functions/events financial reports:

• Manage and ensures adequate internal financial controls are in place and operating as required to limit unplanned expenditures and over expenditures.
• Manage the review and ensuring the proper postings and calculations of all reports of claims of commissions and /fees from Functions/Events.
• Manage the proper filling of all accounting documents.
• Prepare and manage activity budget and control actual expenditure against budget and also make sure expenditures are for attaining the objectives of the Company.
• Manage and ensuring that expenditures of company and/or client activities are in budget line.
• Manage the reconciliation of bank accounts with Company records to ensure accuracy of records by 5th day of each month.
• Manage and reconcile ledgers, subsidiary ledgers and fixed assets account to ensure accurate recording of transactions
• Manage and compile expenditure statement at the end of each travel activity or Functions/Events or imprest retirement to account for the expenditure.

Payroll Management:

• Manage the preparation of salary and wages or payroll summary
• Manage preparation of statutory payment, NSSF/ PPF, PAYE & S.D.L for submission in the appropriate contribution scheme
• Manage the Verification with Human Resource Officer to ensure that all staff Payroll and other staff…