Set Up Supervisor II

Essential Job Functions

Position:
Set Up Supervisor

Department:
Facility Set-Up

Date: 05/13/22

• Assist the Set‑Up Manager with the items listed below.
• Co‑ordinate and communicate all information from BEOs to Banquet Set‑Up and Facility Set‑Up to ensure correct set‑ups throughout the property.
• Manage and schedule duties for approximately 10 to 35 employees daily and weekly.
• Complete payroll and low‑earning duties.
• Attend pre‑conference and weekly BEO meetings.
• Order table linens and supplies for meeting and banquet set‑ups.
• Work safely and provide personal protective equipment.
• Collaborate closely with Event Services, Food & Beverage and other departments.
• Administer and record disciplinary actions (coaching, absenteeism, etc.).
• Meet with group contacts.
• Care for, handle, and store all equipment and linens.
• Interact with internal and external guests effectively.

• Communicate via two‑way radio, e‑mail, and cell phone.
• Communicate with vendors (e.g., Gillespie’s Flowers) regarding décor and materials for different functions.
• Inventory all equipment and order new equipment.
• Ensure staff is informed of all changes and additions to set‑ups and that these changes are completed.

• Day shift – shift times vary depending on business needs.

• Previous set‑up experience preferred.
• Hospitality experience preferred.
• Knowledge of hotel operations.
• Ability to work independently.
• Public contact experience.

• High School Diploma or GED preferred.
• Valid driver’s license.

• Ability to listen, comprehend, and speak well.
• Ability to give and receive accurate information from guests, managers, group contacts, and staff in a timely manner.
• Excellent telephone skills.
• Handle demanding situations professionally.
• Communicate positively and confidently.
• Basic math skills.

• Excellent organizational skills.
• Knowledge of measurements.
• Computer proficiency.
• Excellent listening and information retention.

Hourly rate is based on experience.

• Word Processing – Beginner
• Spreadsheet – Beginner
• Database – Beginner
• Programming – Beginner
• Calendars – Beginner
• Internet – Beginner
• Hardware Installation – Beginner

• Typing (WPM) – Beginner
• Data Entry – Beginner
• Other – To be defined

• Indoors – Yes
• Heated – Yes
• Temperature fluctuations – Yes
• Outdoors – Yes
• Below Ground – Yes
• Elevated Areas – Yes
• Personal Protective Equipment required – Yes

• Continuous standing – up to 8 hrs. in an 8‑hr. shift
• Frequent standing – up to 5.5 hrs. in 8‑hr. shift
• Infrequent sitting – up to 3 hrs. in 8‑hr. shift
• Walking – Frequent up to 5.5 hrs. in 8‑hr. shift
• Climbing – Infrequent up to 3 hrs. in 8‑hr. shift
• Bending/Stooping – Frequent up to 5.5 hrs. in 8‑hr. shift
• Overhead reaching – Frequent up to 5.5 hrs. in 8‑hr. shift
• Arm/Hand movement – Continuous up to 8 hrs. in 8‑hr. shift
• Hand/Eye coordination – Continuous up to 8 hrs. in 8‑hr. shift
• Other – Define

• Continuous lift – up to 8 hrs. in 8‑hr. shift
• Frequent lift – up to 5.5 hrs. in 8‑hr. shift
• Infrequent lift – up to 3 hrs. in 8‑hr. shift
• Rarely lift – up to 0.5 hrs. in 8‑hr. shift
• Amount – Over 20 lbs.
• Horizontal Lift – Frequent up to 5.5 hrs. in 8‑hr. shift
• Overhead Lift – Frequent up to 5.5 hrs. in 8‑hr. shift
• Floor to Waist Lift – Frequent up to 5.5 hrs. in 8‑hr. shift
• Grasping – Frequent up to 5.5 hrs. in 8‑hr. shift
• Push/Pull – Frequent up to 5.5 hrs. in 8‑hr. shift
• Carrying – Frequent up to 5.5 hrs. in 8‑hr. shift
• Other – Define

• Reports directly to the Set‑Up Manager.
• Assists in managing both meeting room and banquet facilities set‑up crews.
• Must be comfortable working independently.
• Must be self‑motivated.

• Consistent demonstration of the Ten Essential Attributes.
• Above‑average concentration and multi‑tasking skills.
• Adapt easily to change.
• Guest service oriented.
• Problem‑solving skills.
• Extremely detail oriented.
• Reliable and consistent in quality of work.
• Even tempered.
• Clean and professional appearance.
• Must be 21 years of age or older.
• Must have a valid driver’s license.
• Approachable.

* Requirements are subject to change.