Events Coordinator

Middlesbrough, North Yorkshire

Contract Type: Contract or Temp

Closing Date: Aug 13th, 2026

We are seeking an enthusiastic, organised, and customer-focused Events Coordinator to join our client’s team in Middlesbrough. The successful candidate will be responsible for coordinating, setting up, and hosting a variety of events while ensuring an excellent customer experience from initial enquiry through to event delivery.

This role requires strong organisational skills, excellent communication abilities, IT proficiency, and a hands‑on approach to event management. The ideal candidate will also have catering experience and hold a Level 2 Food Hygiene Certificate.

• Manage event enquiries and bookings via telephone, email, and in person.
• Coordinate all aspects of events, including meetings, conferences, parties, celebrations, and corporate functions.
• Liaise with clients to understand requirements and ensure expectations are met.
• Prepare event schedules, plans, and function sheets for internal teams.

• Set up event spaces to agreed specifications, including room layouts, equipment, signage, and catering areas.
• Host events and act as the main point of contact for clients and guests during functions.
• Ensure smooth operation of events from start to finish.
• Resolve any issues or last‑minute changes professionally and efficiently.

• Process event bookings accurately using internal booking and management systems.
• Maintain customer records and event documentation.
• Produce quotations, invoices, and event confirmations where required.
• Monitor event calendars and venue availability.

• Use booking and event management systems confidently and accurately.
• Process stock orders and maintain inventory records using company systems.
• Generate reports and maintain accurate databases.
• Use Microsoft Office applications including Outlook, Word, Excel, and Teams.

• Monitor stock levels and place orders for event supplies, food, beverages, and equipment.
• Assist with catering requirements and service delivery when required.
• Ensure food preparation, storage, and service comply with food safety regulations.
• Support hospitality operations during busy periods.

• Ensure compliance with health and safety policies and procedures.
• Maintain high standards of cleanliness and presentation throughout event spaces.
• Follow food safety regulations and best practices at all times.
• Conduct pre‑event and post‑event checks of venues and equipment.

• Previous experience in event coordination, hospitality, customer service, or a similar role.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work under pressure.
• Good IT skills, including Microsoft Office and booking systems.
• Experience processing bookings and maintaining accurate records.
• Ability to work flexible hours, including evenings and weekends.
• Full understanding of customer service excellence.
• Level 2 Food Hygiene Certificate.

• Experience with in hospitality, conferencing, or venue management.
• Knowledge of stock control and ordering systems.
• Catering experience.
• Experience using event management software and CRM systems.
• First Aid qualification.

• Customer‑focused approach
• Attention to detail
• Strong organisational skills
• Problem‑solving ability
• Teamwork and collaboration
• Professional presentation
• IT literacy
• Flexibility and adaptability
• Event hosting and presentation skills

Salary:
Competitive salary, dependent on experience.

Working Hours:

Flexible working pattern, including evenings, weekends, and bank holidays as required by event schedules.

The successful candidate will play a key role in delivering memorable events, ensuring exceptional customer experiences, and supporting the smooth day‑to‑day operation of the venue’s events and hospitality services.

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