Legal and Compliance Specialist

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Technical Teays Valley, WV, US

3 days ago Requisition

FLSA Classification

Non-Exempt

Reports To:

General counsel and compliance officer

Job Description

Summary/Objective

Acting under the direction and supervision of the general counsel and compliance officer, HIPAA privacy officer, and risk manager, the legal and compliance administrative assistant provides support primarily in contract management, privacy program compliance, and other projects and duties associated with Family Care’s compliance program, privacy program, risk management program, and legal needs.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Contract Intake and Management Support
  • Maintain Family Care’s contract management system and provide technical support and problem-solving for the contract intake process and contract management system users.
  • Process contract intake forms for legal and CEO review by communicating directly with contract managers and ensuring complete and quality information is included in the intake form.
  • Develop training materials and regularly train contract managers on the contract intake process, contract manager responsibilities, and the contract management system.
  • Ensure contract files have all contracts, signatures, and documents fully executed and entered into the contract management system.
  • Monitor and maintain the internal contracts email inbox, responding appropriately and ensuring timely follow-ups.
  • Maintain interface with contract management system provider and serve as internal gatekeeper for others accessing the database.
  • Create contracts by template as directed by general counsel and compliance officer.
  • Enter redlines as directed by general counsel and compliance officer.
• Exclusion checks –monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in the state of residence.
• Privacy Program Support
  • Monitor email inbox dedicated to privacy program and notice of privacy practices questions and respond accordingly.
  • Conduct investigations in response to alleged privacy breaches in conjunction with Family Care’s privacy officer and HIPAA security officer.
  • Maintain documentation related to breach investigations.
  • Participate in other privacy program initiatives and projects as assigned.
• Other compliance, risk management, and privacy program platform support:
  • Manage technical support and administrative needs for Family Care’s policy management system, incident reporting system, and other systems as deemed necessary.
  • Support platform administrative support for user profile access permissions and process alterations.
  • Develop training materials and regularly train policy owners, writers, and other users on the policy editing and approval process, policy owner responsibilities, and the policy management system in general.
  • Maintain interface with policy management system provider and serve as internal gatekeeper for others accessing the database.
• Manage documentation execution and organization for the risk management program, privacy program, and compliance program, including, but not limited to, meeting minutes, risk assessments, and reports.
• Maintain schedule and calendar for the compliance, risk management, and privacy programs.
• Communicate timely and professionally with internal Family Care departments regarding legal, compliance, risk management, and privacy matters.
• Maintain appropriate departmental filing system and department files ensuring ease of access in timely manner to accurate information.
• Create and organize information and generate reference tools for easy use by the legal and compliance departments.
• Provide a wide range of support to Family Care’s legal and compliance departments.
• Interact and communicate effectively and diplomatically with internal and external stakeholders.
• Main…