Manager of Finance and Administration

SALARY: Annual salary of $ to $

CLASSIFICATION: Exempt Management Position

HOURS OF WORK: Primarily Monday through Friday - must be available to work weekends and evenings to meet organizational needs.

STATUS: Exempt full-time

CLOSING DATE: February 16th, 2026 at 12:00PM

COMPETITION #: 26-04

About West Shore Parks & Recreation

West Shore Parks & Recreation is a community-driven organization located in Victoria, BC, committed to providing high-quality recreational programs and services. Our facilities are designed to promote health, wellness, and enjoyment for individuals and families of all ages. We pride ourselves on creating an inclusive and welcoming environment where employees and community members can thrive. Join us in delivering exceptional experiences at our beautiful recreation facilities!

Position Overview

Reporting to the Administrator of West Shore Parks & Recreation Society, the Manager of Finance and Administration provides leadership, management direction and guidance for a variety of finance functions including areas of finance, payroll, administration, and information technology. The role is responsible for coordinating and managing services such as budget preparation, financial controls and reporting, forecasting, expenditure control and preparation of year-end statements for audit, payroll and information technology.

Contributing to the overall organization as a member of the management team, this position oversees and supervises the finance and administration area including accounts payable and receivable, payroll, the Administrative Systems Specialist and reception staff.

Job Duties and Accountabilities

• Manages the overall operation and provides direction and leadership to the finance department, the Administrative Systems Specialist, and the reception staff.
• Administers the financial and accounting framework and ensures compliance within the society.
• Attends board of directors meetings and member council meetings when required to discuss the Society’s finances.
• Meets annually with member municipal CFO’s.
• Takes overall responsibility for identifying and resolving financial issues.
• Analyzes preliminary expenditure and capital forecasts to ensure departments are meeting their targets and recommends corrective action if necessary.
• Organizes and amalgamates the annual operating, capital and five year plan budgets.
• Adapts and communicates annual budget processes and instructions and compiles the Society’s annual budget submission to the board of directors, ensuring information is complete, accurate, and in compliance.
• Maintains the Society’s ledger of accounts to ensure consistent and accurate reporting of financial information.
• Prepares the annual financial statements and all working papers for the external auditors to complete the year-end audit.
• Interprets and communicates policies and procedures to office staff.
• Develops financial spreadsheets and reports for the administrator, management, department heads and board of directors.
• Manages and maintains cash flow and related investments.
• Reviews and recommends facility loss and liability insurance.
• Provides guidance and coordination in establishing and monitoring the consistent integration, administration and maintenance of the Society’s information and technology systems and manages the IT service contract.
• Coordinates all department requirements for information technology, including computer equipment and software in consultation with the IT service provider.
• Participates as a member of the senior staff team in decisions that affect overall policy and procedures involving all areas of the operation.
• Recruits, interviews, and selects staff from both internal and external sources.
• Evaluates employee performance, prepares and administers performance appraisals, participates in the disciplinary process and develops and motivates staff.

Education, Certifications and Licenses

Completion of a professional accounting designation (CPA) or graduation from a recognized university in public administration, business administration, commerce or economics or equivalent degree, supplemented by formal accounting courses. Valid BC Driver’s License.

Knowledge, Skills,…