Prevailing Wage Coordinator

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Prevailing Wage Coordinator supports the collection, review, and processing of prevailing wage labor hours to ensure accurate payroll submission and basic compliance with state and federal requirements. This entry‑level role is responsible for gathering daily labor information, completing routine reports, and assisting with payroll data entry. The Coordinator works closely with Operations, Sales and Payroll teams and receives training to learn prevailing wage rules, company systems, and compliance processes.

Report Support & Monitoring

• Run and review daily and weekly reports to confirm prevailing wage orders.
• Assist with tracking required prevailing wage hours and updating internal logs.
• Help compile basic reports related to billing and training fund payments.
• Support weekly non‑performance reporting and other recurring compliance requirements.
• Prepare simple employee forms and documents used for prevailing wage compliance.

Data Collection & Verification

• Request and collect daily and weekly prevailing wage hours from Operations.
• Review timecards, service tickets, and labor entries for completeness and accuracy.
• Flag discrepancies and work with teams to correct missing or incorrect information.

Data Entry & Payroll Support

• Enter prevailing wage hours into payroll systems each week with accuracy.
• Assist with importing/exporting data across payroll and timekeeping systems.
• Maintain organized records of wage data and supporting documentation.

Supervisory Responsibilities

This position has no supervisory responsibilities.

• EDUCATION
  Min/Preferred Education Level: High School or GED. Preferred:
  Associate degree or coursework in Business, Accounting, or a related field.
• EXPERIENCE
  Minimum Years of
  
  Experience:
  
  1. Experience in payroll, accounting, administrative support, or data entry preferred. Experience with timekeeping or payroll systems is a plus but not required. Training will be provided on prevailing wage rules and system processes.
• ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES
  Strong attention to detail and accuracy when reviewing or entering data. Good organizational and follow‑up skills with the ability to meet weekly deadlines. Basic knowledge of payroll concepts is helpful but can be learned on the job. Proficiency in Microsoft Excel (sorting, filtering, formulas, vLookups, Pivot Tables). Ability to communicate clearly with Operations and Payroll teams. Willingness to learn prevailing wage laws, compliance requirements, and company systems.
  
  Ability to work independently and as part of a team in a fast-paced environment.
• Physical Requirements
  Sit while answering phones or reply to emails;
  Use hands and fingers to handle, control or feel objects, tools or controls;
  Repeat the same movements when entering data;
  Speak clearly so customers can understand;
  Understand the speech of another person.

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and…