Bid & Proposal Manager

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts.

Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Bid & Proposal Manager is responsible for supporting revenue growth by coordinating the development and submission of compliant, competitive, and timely business proposals. This role manages the bid lifecycle—from pre-award to post-award—ensuring alignment with legal, commercial, and technical requirements. Acting as a liaison across internal teams, the Specialist helps ensure proposals are well‑organized, strategically positioned, and executed effectively.

• Coordinate internal teams in response to complex, high-value bid opportunities.
• Serve as a central point of contact for large‑dollar bids, including U.S. Government contracts and multi-regional opportunities.
• Collaborate with Sales to shape winning strategies that align with customer requirements and business objectives.
• Manage the proposal process, including drafting content, reviewing for compliance, ensuring quality, and meeting submission deadlines.
• Partner with Legal to ensure proposals meet contractual and regulatory requirements; secure necessary approvals and signatures.
• Work with Finance and Pricing teams to develop competitive pricing structures aligned with profitability targets.
• Track and manage bid‑related activities, including deadlines, Q&A submissions, site visits, addenda, and modifications.
• Maintain and develop proposal content tailored by product, market segment, or customer type.
• Support post‑award activities, including compliance monitoring, reporting, and follow‑up documentation.
• Assist in pre‑qualification and onboarding processes for new bid opportunities.
• Serve as a resource for sales operations and technical sales teams regarding bid‑related questions.
• Utilize Salesforce and contract lifecycle management (CLM) systems to track, organize, and report on bid activity.
• Identify and report quality issues, risks, or performance concerns to management for timely resolution.
• Comfortable working across time zones, including early or late meetings (approx. 15%) and occasional domestic travel (up to 10%).
• Uphold the company’s core values of Integrity, Accountability, and Teamwork, and act in accordance with the Code of Ethics.
• Perform other duties and projects as assigned.

This position does not have direct supervisory responsibilities.

Education Level
Minimum 4 Years/Bachelor's degree in business, finance, or a related field. Or a combination of relevant education and experience.

Experience
Minimum 4 years in bid and proposal coordination or procurement, preferably in a multi‑state or multi‑industry environment.

Additional Knowledge, Skills, And Abilities

• Strong organizational and time management skills; able to handle multiple priorities and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and PDF editing tools (e.g., Adobe Pro).
• Familiarity with Salesforce and contract lifecycle management (CLM) systems preferred.
• Working knowledge of contract terms and commercial compliance.
• Strong written and verbal communication skills; able to collaborate effectively across functions.
• Experience working with leadership and cross‑functional teams.
• Self‑starter with problem‑solving abilities and attention to detail.
• Comfortable working across time zones, including early or late meetings (approx. 15%) and occasional domestic travel (up…