Part-Time Project Coordinator

Responsibilities

• Coordinate all project-related activities with a focus on seamless collaboration among team members, resources, and necessary equipment.
• Utilize strong organizational skills to enhance the flow of information and promote clear, efficient communication among the project team.
• Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships to assess and clarify project requirements, scope, and objectives.
• Ensure project satisfaction by consistently meeting needs throughout the project lifecycle.
• Proactively evaluate evolving organizational requirements and adjust project plans to ensure alignment with objectives and overall success.
• Maintain accurate and organized documentation of decisions, action items, and project milestones, ensuring transparency and informed decision-making.
• Organize, attend, and actively participate in meetings to promote collaboration and ensure various perspectives are incorporated.
• Collaborate with the project team to develop comprehensive project proposals, including realistic timelines, schedules, and budgets.
• Coordinate project schedules to ensure adherence to deadlines and milestones, utilizing project management systems.
• Create clear and compelling presentation materials to communicate project updates, progress, and key milestones.
• Implement monitoring and tracking mechanisms to assess project progress, promptly addressing or escalating any issues that arise.
• Communicate complex project information in a clear and accessible manner to a variety of audiences.
• Process project-related invoices, update budget tracking reports, and maintain organized project files for due diligence and financial reporting.

• Must be able to travel to the Westborough, MA office at least once a week.
• High School diploma or equivalent required.
• One (1) or more years of project coordination or management experience required.
• Proficient in Google Workspace,  preferred; comfortable learning new software platforms.