Accounts Payable Specialist

Accounts Payable Specialist

Location:

Westbrook, ME

Position Overview

Our client is seeking a detail-oriented and reliable Accounts Payable Specialist to join their finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, vendor payments, and expense reporting. The ideal candidate has strong organizational skills, a high level of accuracy, and the ability to work in a fast-paced environment.

Key Responsibilities

+ Process high-volume invoices, including coding, matching, and data entry

+ Perform 2-way and 3-way matching (purchase orders, invoices, receipts)

+ Review invoices for accuracy, approvals, and proper documentation

+ Prepare and process weekly check runs, ACH, and wire payments

+ Maintain vendor records and respond to vendor inquiries in a timely manner

+ Reconcile vendor statements and resolve discrepancies

+ Assist with month-end closing activities, including accruals and AP aging review

+ Ensure compliance with company policies and internal controls

+ Support audits by providing requested documentation and reports

Qualifications

+ 1-3+ years of accounts payable or general accounting experience

+ Strong attention to detail and accuracy

+ Familiarity with accounting systems (e.g., SAP, Oracle, Net Suite, Quick Books, or similar)

+ Proficiency in Microsoft Excel (basic formulas, data entry, reconciliations)

+ Ability to prioritize tasks and meet deadlines in a fast-paced environment

+ Strong communication and problem-solving skills

Preferred Qualifications

+

Experience with high-volume AP processing

+ Knowledge of ERP systems (SAP experience is a plus)

+ Associate's or Bachelor's degree in Accounting, Finance, or related field

Compensation & Benefits

+ Comprehensive benefits package (medical, dental, vision)

+ 401(k) with company match

+ Paid time off and holidays

Why Join Us?

+ Collaborative and supportive team environment

+ Opportunities for growth and advancement within accounting/finance

+ Stable and growing organization

Job Type & Location

This is a Permanent position based out of Westbrook, ME.

Pay and Benefits

The pay range for this position is $60000.00 - $65000.00/yr.

Comprehensive benefits package (medical, dental, vision) 401(k) with company match Paid time off and holidays

Workplace Type

This is a fully onsite position in Westbrook,ME.

Final date to receive applications

This position is anticipated to close on Jul 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.