Accounts Receivable Specialist

Exciting Opportunity for an Accounts Receivable Specialist – Urgently Hiring!

Job Title:

Accounts Receivable Specialist Pay:
Based on experience and level (AR I, AR II, or AR III)

Hours:

Full-Time, Monday - Friday

Start Date:

ASAP Looking for a career that allows you to put your accounting and organizational skills to work? Join a growing team as an Accounts Receivable Specialist and play an important role in maintaining accurate customer accounts, billing, collections, and financial records.

As an Accounts Receivable Specialist, you’ll provide financial, administrative, and clerical support while ensuring customer accounts, invoices, payments, and records are accurate and up to date. This position is perfect for someone who is highly organized, detail-oriented, and comfortable working with customers and financial information.

What You’ll DoAs an Accounts Receivable Specialist, you will be responsible for:
• Preparing, reviewing, and processing customer invoices and supporting documentation
• Verifying pricing, purchase orders, quantities, and customer billing requirements for accuracy
• Sending invoices and required documentation to customers through email, portals, mail, and other methods
• Posting cash receipts, checks, ACH payments, credit card payments, deposits, discounts, and credits
• Reconciling customer accounts and researching payment discrepancies, including short payments, over payments, and unapplied cash
• Working with Accounts Payable to ensure Accounts Receivable activity and month-end balances are accurate
• Communicating professionally with customers regarding invoices, payments, account balances, credits, and billing questions
• Reviewing aging reports, sending statements, and following up on overdue payments
• Processing and reviewing customer credit applications and assisting with credit decisions
• Resolving billing concerns, disputed invoices, and account discrepancies with customers and internal departments
• Preparing quarterly, year-end, financial, operational, and quality reports as needed
• Maintaining organized electronic records of invoices and supporting documentation
• Assisting with company deposits and authorized customer credit card transactions when needed
• Maintaining confidentiality and following company, safety, quality, and financial procedures

What You’ll Bring The ideal candidate for this role will have:
• Previous experience in Accounts Receivable, billing, collections, bookkeeping, accounting, or related financial work
• An associate degree or equivalent experience
• Understanding of basic accounting principles, account reconciliation, collections, and credit practices
• Experience using spreadsheets and accounting software, including Quick Books
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong attention to detail and the ability to accurately manage financial information
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Customer service, problem-solving, and collection/negotiation skills
• Ability to prioritize multiple deadlines and follow issues through to resolution
• Ability to handle confidential customer and financial information appropriately

Accounts Receivable Career Levels
• AR I:
Supports Accounts Receivable responsibilities under supervision while developing proficiency in billing, cash posting, collections, reporting, and company systems.
• AR II:
Independently handles billing, collections, cash application, reconciliation, customer communication, and reporting.
• AR III:
Highly skilled Accounts Receivable professional who handles complex billing and collection matters, supports reporting and process improvements, and serves as a trainer and resource for the team.

Why Join Us?
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