Executive Assistant

Company Details

Acadia Insurance is a regional property casualty insurer with offices throughout the Northeast. As a member of W.R. Berkley Corporation (NYSE: WRB), one of the largest property casualty insurance holding companies in the United States, our financial strength and integrity are two of the main reasons why Independent Agents place business with us. Acadia is rated A+ (Superior) by A.M. Best, with an A+ claim paying ability rating by Standard & Poor’s.

At Acadia, we value our employees, our customers and our communities. Employees at Acadia are part of a progressive company everyone can make a difference. We promote an inclusive environment which encourages continuous learning and the chance to grow and develop.

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The Executive Assistant provides high‑level administrative and operational support to the President and executive team, ensuring smooth daily operations. This role manages complex calendars, meetings, communications, and travel; prepares agendas, briefs, and expense accounts; and serves as a key liaison across the organization while maintaining strict confidentiality. The position also supports assists with special projects and employee engagement initiatives.

• Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations.
• Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology.
• Assist in the preparation and distribution of correspondence, reports, presentations, and other documents.
• Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements.
• Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed.
• Act as a liaison, maintaining open lines of communication among executives, managers, and employees.
• Maintain a high level of professionalism and confidentiality in dealing with sensitive information.
• Assist in the execution of special projects as required by the executive team.
• Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support.
• Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site.
• Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives.
• Perform other duties as assigned.

Education

Bachelor's degree in Business Administration or related field preferred.

Qualifications

• Minimum 5 years' experience in an administrative role at the executive level.
• Experience in the insurance industry highly desired.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot) and other office productivity tools.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Ability to maintain a high level of integrity, discretion, and confidentiality.
• Ability to adapt to change with a focus on problem solving.

The Company is an equal employment opportunity employer.

We do not accept unsolicited resumes from third party recruiting agencies or firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees including:

• Base Salary Range: 65k-$75k
• Benefits include:
  Health, dental, vision, dental, life, disability, wellness, paid time off, 401(k) and profit-sharing plans

The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment.

Sponsorship not Offered for this Role