Executive Coordinator; Executive Assistant to President & CEO

Executive Coordinator (Executive Assistant to the President & CEO)

Penobscot Community Health Care | Posted Mar 9 | Full-time | Maine | Negotiable

Are you a skilled executive support professional who thrives at the center of leadership, strategy, and impact? PCHC is seeking an Executive Coordinator to support our President & CEO and the PCHC Foundation. In this trusted partnership role, you’ll help manage priorities, streamline communication, and keep critical initiatives moving forward in support of patient-centered care.

Learn more about life at PCHC:

This role works closely with executive leadership on-site at our administrative offices, supporting real-time collaboration and connection across the organization.

Full-time, Monday-Friday, Typical Business Hours

• Executive Services Support – Provide high-level administrative and project support to the President & CEO and PCHC Foundation, ensuring smooth operations, reliable execution, and seamless collaboration.
• Project & Process Coordination – Anticipate needs, manage workflows, and keep initiatives moving forward. Maintain tools and documentation that help Executive Services operate efficiently and with clarity.
• Scheduling, Meeting & Event Coordination – Manage scheduling and meeting coordination. Organize and support complex meetings, prepare agendas and materials, track action items, and follow‑up. Assist with internal and community events that advance mission and visibility.
• Board & Community Engagement – Partner with the Supervisor to support board, committee, and advisory group meetings through thoughtful preparation, coordination, documentation, and follow‑up. Help ensure leadership is well‑prepared and represent Executive Services with professionalism and poise.
• Compliance & Organizational Support – Uphold confidentiality, compliance, and organizational standards while modeling PCHC values. Provide reliable backup coverage for Executive Services as needed.
• Digital & Administrative Tools – Maintain spreadsheets, presentations, organizational documents, and executive digital work spaces to support decision‑making, workflow efficiency, and proactive problem‑solving.

• Associate’s degree required; bachelor’s preferred (or equivalent relevant experience).
• Minimum of 3 years supporting executives or senior leaders required.
• Experience in project management, healthcare operations, or nonprofit administration preferred.
• Supervisory experience preferred.
• Valid driver’s license with an acceptable driving record and/or an appropriate length of driving experience for insurance purposes is required.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Proficiency in Microsoft Office Suite and other administrative technologies.
• Outstanding communication and relationship‑building skills; able to collaborate effectively across teams.
• Strong critical thinking, problem‑solving, and forward‑looking approach to anticipating needs.
• A genuine commitment to PCHC’s mission of providing comprehensive, patient‑centered care, and a passion for supporting a team that makes a meaningful impact in the community.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other characteristic protected by law.

Curious, or interested to learn more? Apply today! You can request a full copy of the detailed job description by emailing