Immigration and Global Mobility Specialist

Immigration And Global Mobility Specialist

As an Immigration and Global Mobility (GM) Specialist, you will advise IDEXX leaders and the HR community on international moves, immigration compliance, and mobility policy. This is a full-time, onsite role based at our Westbrook, Maine headquarters.

The HR Global Payroll and Mobility team manages the policies, processes, and vendor relationships that support IDEXX employees moving across borders. You will join an established team and work closely with Talent Acquisition, HR Business Partners and Advisors, Total Rewards, People Operations, Payroll, Finance, and Legal, as well as external immigration, tax, and relocation providers, to strategize and enhance our GM function while providing exceptional customer experience.

Why this role matters:

Global mobility is how IDEXX moves talent to where it's needed most, and the frameworks you build will directly shape how confidently the company can relocate, transfer, and support employees across borders. You'll help attract, develop, and retain top talent by making sure every international move is compliant, well-executed, and a positive experience for the people at the center of it.

If you're passionate about global mobility and want to bring strategic thinking and hands-on execution together in one role, this is your chance to shape how a growing global company moves its people.

In this role:

Advising the business and HR community

• You'll advise business leaders and the HR community on relocations, mobility, fast-changing immigration laws, and social security and tax implications.
• You'll recommend the right move type for each situation — short-term assignment, long-term assignment, permanent transfer, commuter arrangement, or local hire — along with its cost, tax, and compliance implications.
• You'll translate complex immigration and tax scenarios into clear, practical guidance for GM stakeholders.
• You'll brief and equip managers and HR colleagues so mobility conversations start from the right assumptions.

Immigration and right-to-work compliance

• You'll ensure compliance with immigration laws and regulations across all jurisdictions in your scope.
• You'll coordinate US and global visa, work permit, and residence permit processes with immigration counsel, and quality-check supporting documentation.
• You'll track critical dates — visa expiry, permit renewals, sponsorship obligations, entry conditions — and trigger action well in advance.
• You'll run right-to-work checks and recordkeeping to local standards, and support immigration audits and sponsorship compliance.

Managing international moves end to end

• You'll own the compliant, high-quality execution of international moves, from assessment and initiation through coordination and closing feedback.
• You'll run intake and kick-off discussions with employees, hiring managers, and HRBPs to confirm scope, package, timing, and responsibilities.
• You'll serve as the single point of contact for international assignees and transferees, keeping transitions smooth for both the employee and the business.

Tax, social security, and payroll

• You'll partner closely with People Operations and Payroll on the execution of GM actions and tasks.
• You'll coordinate tax services with our external provider.
• You'll instruct Payroll on correct pay delivery, including home, host, or split payroll, shadow payroll, and year-end reporting.
• You'll monitor social security positions and escalate permanent-establishment or withholding risk to Tax and Legal.

Rewards, cost, and exception management

• You'll partner with Total Rewards on global rewards policies and practices for the mobile workforce.
• You'll prepare assignment cost projections and host-based compensation calculations for business approval.
• You'll manage exception signoffs, log the rationale for each, and track exception patterns over time.
• You'll partner with Finance on accruals and mobility budget forecasting.

Vendor management

• You'll manage relationships, SLAs, and satisfaction with third-party immigration, tax, and relocation providers.
• You'll investigate service failures, escalate where needed, and feed findings into service reviews and future improvements.
• You'l…