HR Generalist

Sappi North America
Sappi Westbrook near Portland, Maine is where our history began in 1854 with the S.

D. Warren Company. It is the site of the first coated paper making facility in the US and the place where Sappi North America first developed its reputation for quality and innovation. The Westbrook Mill manufactures Casting and Release papers used in a myriad of diverse applications, including the fashion, automotive, aerospace and flooring industries. Our vegan-leather and natural textures can be seen in many products around the world ranging from shoes to handbags and car interiors to countertops.

POSITION SUMMARY

The HR Generalist provides day-to-day human resources support across a broad range of HR functions in support of the HR Manager, including employee relations, recruitment and onboarding, benefits, leave administration, HR systems and records, policy administration, compliance, training, and employee engagement. This position works closely with employees and managers to provide responsive HR support and promote the consistent application of Company policies and practices.

The HR Generalist also maintains accurate employee records and tracking systems, including the administration and tracking of FMLA, Maine Paid Family and Medical Leave (PFML), and other applicable leaves of absence.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as a day-to-day HR resource for employees, supervisors, and managers regarding policies, procedures, benefits, employment practices, and general HR questions.
• Support the recruitment and selection process, including job postings, applicant screening, interview coordination, candidate communications, offers, and pre-employment requirements.
• Coordinate new-hire onboarding and orientation, including required employment documentation, benefit information, policies, and other onboarding activities.
• Process employee changes, including new hires, transfers, promotions, compensation changes, organizational changes, and terminations, ensuring accurate and timely updates to HR systems and records.
• Maintain accurate and confidential personnel records and HR data in accordance with Company requirements and applicable record-retention requirements.
• Provide benefits administration support, including employee enrollment, qualifying life events, benefit questions, and coordination with benefit providers and internal resources.
• Administer and track production worker vacation scheduling and employee leaves of absence, including FMLA, Maine Paid Family and Medical Leave (PFML), and other applicable leave programs; maintain required documentation, monitor intermittent and continuous leave usage, and coordinate leave information with employees, supervisors, payroll, benefits, and other appropriate resources.
• Maintains millwide absentee control program and related corrective actions.
• Monitor employee attendance and absenteeism, maintain related records, and identify potential attendance issues for review by the HR Manager, including absences that may qualify for protected leave.
• Support workers’ compensation administration, including claim documentation, employee communication, coordination with appropriate resources, and return-to-work activities.
• Assist with employee requests for workplace accommodations and support the interactive process under the ADA and other applicable requirements.
• Coordinate and track the performance review process to ensure reviews are completed timely and required performance-related documentation is appropriately maintained in employee records.
• Provide administrative support for labor relations activities.
• Coordinate and track employee training and development activities and maintain required training records.
• Support employee engagement, recognition,…