Operations Coordinator

Operations Coordinator – Girls on the Run-Maine

Girls on the Run is a physical activity‑based positive youth development program (PA‑PYD) designed to develop and enhance girls’ social, psychological, and physical competencies to successfully navigate life experiences. Girls on the Run believes that all girls and communities should have access to our programs. We strive to eliminate barriers to participation, to continue creating programming that engages all communities, to be intentional about staff and volunteer diversity and to promote a culture of inclusion across the organization.

Girls on the Run Maine was founded in 2012 and has positively impacted the lives of more than 13,000 girls in the state of Maine. Our core values guide us and we stand firm in our commitment to building a world where every girl can know and activate their limitless potential. We help girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy, while fostering professional growth, busy mentorship, and inclusive partnership opportunities for all.

Reporting to the Executive Director, the Operations Coordinator supports Girls on the Run Maine by coordinating program and 5K logistics, providing development support, and managing internal operational and office management activities that promote the growth of the council. The candidate must possess a passion for and commitment to the mission and vision of Girls on the Run, improving the lives and opportunities of girls in third through eighth grades, and effectively and persuasively communicate the core values and impact of the program with confidence.

The role requires creativity, high detail orientation, and the ability to manage multiple competing priorities while providing an exceptional level of customer service to partners and volunteers, and working collaboratively as a key member of a small, dedicated team.

• Manage office equipment and supplies
• Maintain and utilize Pinwheel data management system in coordination with other staff
• Provide administrative support as needed to Executive Director, Board of Directors, and committees
• Assist Executive Director with management of Council data and preparation of reports for Girls on the Run International
• Coordinate the maintenance of the organization’s website ensuring that all its information is accurate and updated regularly
• Assist in the preparation of mass emails utilizing email marketing software

• Assist Program Manager and Program Coordinator with program season planning and execution
• Maintain and monitor inventory of all 5K supplies, program supplies, and curriculum material
• Maintain council merchandise inventory
• Assist with packing, shipping and distribution of materials for program and 5K
• Manage intake and responses of general volunteer inquiries
• Conduct seasonal visits to program sites to ensure effective program delivery

• Assist Executive Director and Relationship Manager with planning and execution of annual Fundraising event
• Assist Program Coordinator with participant‑led Unstoppable Us fundraising campaign
• Assist in compiling scholarship, participant, and other organizational data for reports and communications to grantors, other donors and stakeholders
• Assist with mailings for events, annual appeal and stewardship throughout the year
• Seek out and manage Beneficiary Events for Girls on the Run Maine
• Attend Beneficiary Events when a Girls on the Run presence is requested

• Assist Executive Director with social media marketing
• Create and manage Facebook events
• Seek out and manage tabling opportunities for Girls on the Run Maine

• Assist Relationship/5K Manager with planning of two 5K events (fall, spring)
• Secure needed goods, services, and vendor partnerships for 5K events in conjunction with the Relationship/5K Manager
• Manage event day registration, including supply prep and race day paper registration
• Assist Relationship/5K Manager with vendor contracts and payments
• Maintain 5K budget and track statistics for the day (e.g., number of participants, etc.)
• Partner…