Accounts Payable Clerk Job in Westbury, NY

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a team in New York in a contract capacity with permanent potential. This position supports day-to-day payment operations by managing invoice records, maintaining organized financial documentation, and helping ensure vendors are paid accurately and on time. The ideal candidate is detail-oriented, comfortable working across digital platforms, and able to handle a fast-paced workload with a high level of accuracy.

Responsibilities:

• Digitize and organize accounts payable and receivable records, ensuring documents are accurately stored within the company's electronic filing system.
• Work within vendor and banking portals to process invoices, submit payments, and track transaction activity efficiently.
• Enter and apply payments for non-inventory invoices, rent, utilities, and owner-related disbursements using accounting software.
• Gather backup documentation for corporate credit card activity to support monthly account reconciliation efforts.
• Set up new supplier profiles in the accounting system while following established internal procedures and approval standards.
• Reconcile assigned vendor accounts on a weekly and monthly basis to identify discrepancies and maintain current balances.
• Support inventory-related supplier payments, including wire activity, and maintain digital records of payment confirmations on shared drives.
• Monitor daily bank account activity, assist with remote deposit processing, and help keep vendor accounts in good standing.
• Coordinate ordering and inventory of office supplies within budget guidelines and assist with additional administrative or accounting tasks as needed.