Executive Director of Facilities Management & Planning

Salary: $0.00 Annually
Location : Westerville, OH
Job Type: Administrative Staff
Job Number: 00452
Division: Business Affairs
Department: Facilities Services
Opening Date: 12/19/2025

DESCRIPTION
Otterbein university is seeking an Executive Director of Facilities Management & Planning who will support institutional goals and priorities through the stewardship of physical assets and implementation of sustainable practices. Manages the physical plant, grounds and telecommunication functions, including the operation, space use, maintenance, repair, planning, construction and renovation of university facilities and grounds to provide an environment which is aesthetically pleasing, sustainable and conducive to the learning process and which enhances the teaching, research and service, and co-curricular missions of the institution.

The Executive Director of Facilities Management & Planning is a key member of the University's leadership team.

Otterbein offers a comprehensive benefits package including:

• Tuition benefit to employee, spouse or domestic partner and dependents
• Accrue 4 weeks of paid vacation
• 10 days paid sick time
• 12 paid holidays plus bonus days
• Medical, dental and vision insurance to you, dependents or domestic partner
• Life Insurance
• Defined contribution retirement plan
• and much more

JOB RESPONSIBILITIES
LEADERSHIP
Supports the Vice President for Business Affairs' efforts to effectively steward and plan for the University's physical assets, maintain effective Board relations, effectively communicate with and serve the campus community, enhance and develop partnerships, maximize the efficiency of operations and enhance the learning environment.
OPERATIONS MANAGEMENT
Provides leadership to the Department of Facilities Management & Planning, including craft shops, custodial services, grounds, motor pool, energy management, central heat plant, telecommunications, sustainability. In coordination with the director of environmental health and safety, is responsible for proper hazardous materials management.
The Executive Director of Facilities Management & Planning is responsible for the development and communication of service level provision standards to ensure effective customer service. Assess and implement effective task management systems and plans to meet operational goals and customer service requirements.
Plans and manage preventive maintenance on all University buildings and property.
Manages assigned staff including recruitment, coaching, professional development of staff, and performance management.
Participates in collective bargaining process. Establishes productive relationship with members of the bargaining unit. Implements the labor agreement and consults with Director of Human Resources when in need of interpretation. Recommends revision as necessary to support effective operations and team building.
FINANCIAL PLANNING & MANAGEMENT
Responsible for the planning, estimation, development and management of all departmental and project budgets (including capital and operating budgets). Responsible for implementation of a detailed cost control system to support department managers' accountable for operations and/or projects within budgeted resources.
Identification of grants and external sources to support and promote sustainable practices as well as identification of operational efficiencies and revenue generation.
Supports fundraising efforts through the effective stewardship of existing assets and presentation of plans, as appropriate.
Responsible for vendor selection, contract negotiation, contract management and close-out for services in support of operations and projects. Provide leadership and management with regard to the Facilities Department procurement process for all materials, equipment and supplies needed by the Facilities Department. Implement a system of planning, scheduling, tracking and cost control for all items purchased to ensure all materials are being purchased at the best price.
CAMPUS & FACILITIES PLANNING/PROJECT MANAGEMENT
Coordinates development of campus master plans and facilities/grounds-related long-range and near-term studies. Coordinates facility projects in accordance with the campus master plan and maintenance schedules. Supervises all activities pertaining to facility construction.
Develops and maintains computer databases as needed for reports and preventive maintenance and scheduled replacement of equipment.
Works with architects and engineers on preparation of plans, specifications and change orders. Responsible for administering contracts in work that is contracted out. Acts as Liaison for daily operations with service contractors and representatives.

Other duties as assigned

SUPERVISORY RESPONSIBILITIES: Three Assistant Directors; employees assigned to Central Plant and telecommunication; and administrative assistant.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of…