Accounts Payable and Payroll Specialist

Vaco Indianapolis has partnered with a client on the north side of Carmel in search of an AP & Payroll Specialist. This is a full time, direct hire opportunity working fully onsite.

• Process vendor invoices, including coding, matching, obtaining approvals, and resolving discrepancies with vendors and internal stakeholders.
• Prepare and execute payment runs, including checks, ACH transactions, and other approved disbursements.
• Maintain accurate vendor records for W‑9 forms and supporting documentation.
• Assist with annual 1099 preparation and filing requirements.
• Monitor accounts payable aging, reconcile vendor statements, and support month‑end closing activities.
• Process weekly payroll accurately and on schedule, including payroll tax reporting and compliance activities.
• Review employee timecards, validate payroll data, and assist with payroll audits as needed.
• Track and document employee attendance, call‑ins, and absences.
• Prepare payroll‑related journal entries and support account reconciliations.
• Maintain strict confidentiality when handling sensitive company information.

The salary range for this role is indicated in this posting. The individual may also be eligible for discretionary bonuses and may participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

• Salary depends on skill sets, experience, training, licensure, certification, office location, and business needs.
• Salary range is disclosed as required by local law for geographies that require salary range disclosure.

Highspring LLC (d/b/a Vaco by Highspring) and its affiliates, subsidiaries and parent companies "we", "our", or "Vaco by Highspring" are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristic as required by applicable law.