Office Manager Westfield

Office Manager

We are looking for an organized and proactive Office Manager to support executive leadership and keep daily workplace operations running smoothly. This contract opportunity is ideal for someone who can balance executive support with hands-on coordination of office services, travel, meetings, and vendor relationships. The position plays a central role in creating an efficient, well-organized office environment while helping leadership stay focused on key business priorities.

Responsibilities:

• Oversee executive schedules by arranging meetings, managing calendar changes, and helping leaders stay aligned on urgent priorities.
• Plan and coordinate business travel, including domestic and international itineraries, lodging, and related logistics.
• Prepare for board and leadership gatherings by organizing materials, scheduling sessions, and confirming meeting details.
• Support company events and internal meetings through coordination of timing, room setup, and food service arrangements.
• Manage relationships with office service providers such as cleaning and maintenance vendors to help ensure consistent workplace support.
• Respond to facility and office service needs, follow up on open requests, and escalate concerns when timely resolution is needed.
• Assist with workplace organization and office space usage to support day-to-day employee needs and a functional environment.
• Monitor routine office-related expenses and help track vendor effectiveness and service quality.
• Handle general administrative tasks such as maintaining office supplies, supporting reception coverage, processing expense documentation, and preparing business presentations.